Supply Chain Administrator

Job Advert Summary

The Supply Chain Administrator is responsible for providing administrative and operational support to the Supply Chain Department to ensure the efficient procurement, inventory control, logistics coordination, and supplier management required for the successful execution of solar and energy storage projects. The role supports the smooth flow of supply chain activities through accurate recordkeeping, supplier coordination, reporting, and system administration.

Minimum Requirements

Qualifications & Experience:

• Diploma or Certificate in Supply Chain Management, Logistics, Procurement, Business Administration, or related field.
• Minimum 2 – 4 years’ experience in a supply chain, procurement, logistics, or administrative role.
• Experience working with ERP systems and procurement processes.
• Experience in renewable energy, engineering, construction, or technical environments will be advantageous.

Skills & Competencies:

• Strong administrative and organisational skills.
• Good understanding of procurement and supply chain processes.
• Proficiency in Microsoft Office, particularly Ms Excel+ Ms Teams
• Experience with ERP systems and inventory management software.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Problem-solving and time management abilities.
• Professional and customer-service-oriented approach.

Duties and Responsibilities

Procurement Administration

• Assist with the preparation and processing of purchase requisitions and purchase orders.
• Obtain supplier quotations and maintain procurement documentation.
• Follow up with suppliers regarding order confirmations, deliveries, and outstanding documentation.
• Maintain supplier records, contracts, and pricing schedules.

Inventory & Warehouse Support

• Capture and maintain inventory records accurately within the ERP system.
• Assist with stock tracking, stock counts, and reconciliation processes.
• Monitor stock levels and notify management of low stock or shortages.
• Support inventory traceability and document control processes.

Logistics Coordination

• Coordinate deliveries and collections with suppliers, couriers, and logistics providers.
• Track shipments and ensure timely delivery to project sites and warehouses.
• Assist with import/export documentation and customs administration where applicable.
• Maintain delivery schedules and logistics records and expediate all purchase orders.

Supply Chain Administration & Reporting

• Maintain accurate filing systems for procurement and supply chain documentation.
• Prepare reports on orders, stock levels, supplier performance, and deliveries.
• Update and maintain supply chain databases, trackers, and dashboards.
• Assist with data capturing and ERP system updates.

Compliance & Process Support

• Ensure procurement and supply chain activities comply with company policies and procedures.
• Support quality assurance and audit preparation activities.
• Identify opportunities for process improvement and administrative efficiencies.

Team & Stakeholder Support

• Liaise with internal departments including Finance, Engineering, Projects, and Operations.
• Communicate professionally with suppliers and service providers.
• Provide administrative support to the Head of Supply Chain and Supply Chain team.