Overview

Inventory Supervisor Jobs in Cape Town at Value Logistics

The Inventory Supervisor plays a key role in monitoring and controlling the inventory function within the warehouse. The position ensures stock accuracy, implements inventory control procedures, and oversees stocktakes, cycle counts, and related investigations. The Inventory Supervisor will work closely with staff, customers, and management to resolve discrepancies, maintain efficient stock storage, and ensure inventory records are accurately maintained and reported.

Operational

  • Ensure that the Standard Operating Procedures (SOPs) relating to the management and control of inventory are known, understood, documented, in place, managed, maintained, and enforced.
  • Understand and be proficient in the use of the various systems in the business.
  • Carry out inventory-related investigations and resolve queries, ensuring sustainable corrective actions are implemented and driving the required actions.
  • Monitor communication with the customer where required, ensuring the correct information is provided.
  • Ensure that NCRs (Non-Conformance Reports), NCPs (Non-Conformance Procedures), and IOs (Improvement Opportunities) are raised and completed for all areas identified during inventory processes and investigations.
  • Ensure that stock is always accounted for, and that claims and damages are monitored and kept to a minimum.

Stock Control

  • Ensure the correct positioning of stock in the warehouse.
  • Ensure optimal storage of stock through maximum utilisation of space (ABC analysis).
  • Ensure the consolidation of pallets in the replenishment areas to improve utilisation.
  • Ensure optimal storage solutions are in place, considering product nature and movement frequency.
  • Conduct spot checks on bin locations to ensure bin accuracy.
  • Ensure that products are correctly handled to maintain product quality and prevent damage.
  • Ensure that all units of measure are correct, understood, trained on, and applied.
  • Ensure that physical and system data aligns in terms of product, location, and quantity.
  • Measure stock turns, obsolete stock, as well as expired/non-moving stock.
  • Ensure stock take preparations are carried out correctly prior to all stock takes, and that the respective inventory records are in place and managed.
  • Ensure stock takes are carried out effectively and correctly as per Value and customer requirements.

Staff Supervision

  • Ensure sufficient, capable staff are planned and utilised for stock takes.
  • Provide and assist with on-the-job training on inventory procedures.

Master Data and WMS

  • Ensure that master data (product master) is maintained and managed in all operations to ensure accurate inventory levels.
  • Ensure that the WMS (Warehouse Management System) setup caters for the relevant rules required for the operations.
  • Ensure that all users have the required access to WMS to perform their inventory tasks.

Book-to-Book Processes and Cycle Counts

  • Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved promptly.
  • Ensure cycle count plans are in place based on product type, customer requirements, Value requirements, and risk factors.
  • Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses.
  • Ensure empty bin checks are carried out daily.
  • Report on cycle count results and ensure that any discrepancies are resolved promptly.
  • Ensure cycle count and stock take results are reported to senior management and clients as required.
  • Ensure all inventory records are correctly filed and easily accessible should they be required (e.g. stock take, cycle counts, inventory investigations).

Reporting

  • Ensure that daily, weekly, and monthly inventory reports are completed and provided to the relevant management.
  • Ensure that inventory KPIs (Key Performance Indicators) are maintained and reported on.
  • Investigate inventory KPI failures.
  • Investigate stock variances and assist in providing resolution actions.
  • Analyse reports with the aim of identifying solutions for improvement or resolution of problem areas.

Skills Required

  • Strong organisational and time management skills to oversee multiple tasks and reports.
  • Knowledge of inventory management systems (WMS) and the ability to use them effectively.
  • Analytical skills to interpret data, investigate discrepancies, and resolve stock variances.
  • Excellent communication skills, with the ability to liaise with customers, staff, and management effectively.
  • Problem-solving skills to address inventory-related issues and implement corrective actions.
  • Knowledge of inventory control methods such as cycle counting, stock taking, and product storage.
  • Proficient in using spreadsheets and other tools for reporting and analysis.

Minimum Requirements

  • Grade 12
  • Tertiary qualification in Warehousing or Supply Chain would be advantageous.
  • 5+ years of experience in the warehouse industry with supervisory roles and responsibilities for at least 2 of the 5 years
  • Intermediate proficiency with Microsoft Office Suite and WMS.

Work Location: In person

Title: Inventory Supervisor

Company: Value Logistics

Location: Cape Town

 

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