Temporary Project Administrator

1.Project Support

• Provide administrative and coordination support to Project Managers, ensuring alignment to PMO processes and timelines.

• Distribute weekly status reports to the client and relevant stakeholders.

• Create new projects on Jira and M-Files for assigned projects, ensuring all artefacts and workflows are initiated correctly.

2.PMIS Administration & Governance

• Allocate project resources on the Project Management Information System (PMIS) in line with approved project cost estimations.

• Update and maintain all project master data for assigned projects on PMIS, including (but not limited to status, type, program etc.).

• Ensure that all financial information for assigned proposals is correctly captured, updated, and continuously maintained on PMIS.

• Create, update, and manage invoice records on PMIS and monitor alignment with project financial controls.

• Review project information regularly to ensure they remain accurate, complete, and compliant with PMO governance standards.

• Identify and correct data gaps, inconsistencies, or misclassifications to maintain a clean and audit-ready PMIS environment.

3.Document Management & Governance

• Ensure all assigned projects meet PMO governance requirements across PMIS and DMIS.

• Manage project contract documentation and statuses across PMIS and DMIS, including Engineering Change Proposals (ECPs), Work Orders (WOs), Change Orders, Exco Memos, and Completion Certificates

• Maintain correct document flow, version control, and distribution for all contractual and governance documents.

• Create overtime claims on the DMIS for relevant project resources.

4.Governance Assurance

• Monitor compliance to PMO standards, ensuring project artefacts, workflows, statuses, and documentation adhere to required governance processes.

• Ensure PMIS and DMIS entries remain accurate, up to date, and audit-ready.

Education & Experience

• Matric / Grade 12 (NQF 4) mandatory.

• A relevant certificate or diploma in Project Administration, Project Management, Business Administration, or IT is advantageous.

• 2–3 years’ experience in an Administration Support role, preferably within a software development, IT, or technical project environment.

• Experience working within a Project Management Office (PMO) and supporting multiple Project Managers simultaneously is advantageous.

• Exposure to SDLC processes, project governance frameworks, and cross-functional project environments is advantageous.

Competencies & Attributes

• High attention to detail and strong organisational skills.

• Ability to prioritise work across multiple competing tasks and support several project managers at once.

• Proactive, disciplined, and committed to administrative accuracy.

• Self-motivated, adaptable team player with a strong work ethic.

• Comfortable working in a structured, governance-driven PMO environment.