Overview
Site Clerk Jobs in Westmead, KwaZulu-Natal at AQUAEXR JV (Pty) Ltd
Job Purpose
The Site Clerk is responsible for providing full administrative and clerical support on-site, ensuring accurate record keeping of employee attendance, site documentation, and general office administration. The role supports site management in maintaining compliance, efficient workforce tracking, and smooth operational coordination.
Reporting Structure
- Reports to: Site Manager / Site Agent
- Works closely with: Foreman, HR Department, Payroll Team, Safety Department
Key ResponsibilitiesTime & Attendance Administration
- Operate and manage the biometric time and attendance system
- Register all new employees on the biometric system and attendance register
- Ensure daily clocking data is accurate, complete, and updated
- Monitor absenteeism, late arrivals, and early departures
- Generate weekly/monthly attendance reports for payroll processing
Site Administration
- Maintain employee files and site records (physical and electronic)
- Capture and update daily site attendance registers
- Assist in compiling labour reports and workforce summaries
- Handle general office administration duties on site
Compliance & Documentation
- Ensure all employee documentation is complete before site access
- Assist with induction records and site onboarding documentation
- Support audits by providing accurate attendance and workforce data
- Maintain confidentiality of employee and site information
Communication & Coordination
- Liaise with HR and payroll regarding attendance discrepancies
- Communicate with foremen regarding workforce attendance issues
- Assist management with administrative requests and reporting
Minimum Qualifications
- Grade 12 / Matric (compulsory)
- Certificate or Diploma in Office Administration or related field (advantageous)
Experience
- 1–3 years’ experience in a site administration, construction clerical, or similar role
- Experience working in a construction or project site environment will be an added advantage
- Exposure to HR, payroll support is essential
Knowledge & Skills
- Basic understanding of construction site operations and terminology
- Knowledge of document control and filing systems (physical and electronic)
- Strong computer literacy (MS Word, Excel, Outlook)
- Ability to capture and maintain accurate site records and reports
- Understanding of BCEA and employment law
- Good communication skills (written and verbal)
- Strong attention to detail and accuracy
Please send your application to this email address: [email protected].
Closing Date: 08 May 2026 @ 23h59
Job Type: Temporary
Contract length: 12 months
Ability to commute/relocate:
- Westmead, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person
Title: Site Clerk
Company: AQUAEXR JV (Pty) Ltd
Location: Westmead, KwaZulu-Natal
