Senior Assistant Officer post level 12) Contract appointment: 3 years)

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

General Administrative Support

• Provide efficient and effective administrative support to the Director and division coordinators of the Free State Centre for Human Rights (FSCHR).
• Serve as receptionist (both for telephone calls and physical visitors to the Centre).

Event Planning and Coordination

• Coordinate and administer departmental events, seminars, workshops, and conferences.
• Liaise with internal units and external service providers to ensure successful event delivery.
• Manage event logistics, including venues, catering, travel arrangements, and materials.
• Support post-event reporting and evaluation processes.

Marketing and Communication

• Support the implementation of departmental marketing and communication strategies.
• Assist with the development and dissemination of promotional materials.
• Maintain and update digital platforms, including websites and social media channels.
• Contribute to enhancing the visibility and reputation of the Centre.

Office and Operational Management

• Oversee daily office operations to ensure an efficient and professional working environment.
• Manage procurement processes in accordance with university policies.
• Monitor office supplies, equipment, and maintenance requirements.
• Ensure compliance with institutional procedures and administrative systems.

Staff Administration

• Provide administrative support related to human resource processes within the department.
• Maintain staff records, including leave, attendance, and personnel documentation.
• Support onboarding processes for new staff members.
• Assist with internal coordination and communication within the team.

Stakeholder Engagement

• Establish and maintain effective working relationships with internal and external stakeholders.
• Serve as a liaison between the department and relevant university structures.

Additional Duties

• Provide administrative support for projects and strategic initiatives.
• Perform any other duties as delegated by the line manager in support of departmental objectives.

Inherent requirements:

• Grade 12 or National Vocational Certificate on NQF Level 4.
• A minimum of one (1) year’s relevant experience in an administrative or coordination role.
• Proven experience in event planning and coordination.

Recommendations:

• Experience within a higher education environment.
• Experience in marketing, social media management, or communications.
• Familiarity with administrative systems and processes within the University of the Free State.
• Project management experience or training.
• Strong written and verbal communication skills in English.

Required competencies:

• Results Orientated:
• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with people.