Senior Assistant Officer: Off-Campus Accommodation Inspector post level 12) Contract appointment: 3 years)

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INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Administration: Evaluation of Applications

• Ensure all documentation is filled out according to the list of required documents for accreditation.
• Verify the correctness of the supplied documentation for accreditation and verification status.
• Compile an inspection schedule for applications for the accreditation of Off- Campus student addresses.
• Fill all the inspection schedules.
• Send correspondence of the availability of accommodation to the Off- Campus Accredited Service.
• Update providers regularly.
• Assist with the verification of Off- Campus accommodation.
• Keep a record of all correspondence with Service Providers/ Students / SAPS/ Maluti A Phofung and all other parties.
• Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.
• Evaluate the contract between students and the Service Provider to ensure compliance with the UFS standards for accreditation.
• Follow up on updated reports from the police/ neighbourhood watch for the specific area/cluster.
• Follow up regarding the withdrawal of accreditation applications and provide correct information on the re-application for accreditation.

Communication

• Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
• Respond to enquiries relating to accredited Off- Campus addresses.
• Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors as well as answering queries.
• Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
• Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
• Confirm the submission of the application for accreditation by the Service Provider.
• Send communication to Service Providers regarding the outcome of the inspection.
• Set up meetings with the Service Providers of accredited addresses and the Maluti-A- Phofung Municipality.
• Make accredited addresses accessible for students on the website and in the office.

Inspections

• Confirm availability of Service Providers for pre- and post-inspections.
• Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off- Campus accommodation.
• Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.
• Compile a report for each inspection conducted and its findings.
• Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Building Science, Civil Engineering or a closely related field.
• A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
• A valid driver’s license (attach proof).

Recommendations:

• Postgraduate qualification.
• Experience in building inspections.
• Experience in construction projects.
• Experience interpreting building plans.
• Basic knowledge of relevant building legislation.
• Basic knowledge of rezoning/ consent use protocols.

Required competencies:

• Results Orientated:
• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.

• Strategic Thinking:

• The ability to plan work and to follow plans.
• The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration and working with close supervision.