Overview
Office Administrator Jobs in Erie, PA at Human Capital Associates
Office Administrator
Our client, Maleno Custom Building, is a family-owned residential construction company based in Erie, PA, with 50 years of experience delivering custom homes and additions. Known for personalized design, energy-efficient building, and hands-on client collaboration, they are seeking a highly organized and experienced Office Administrator to support their growing team. This role is central to keeping projects, clients, and internal operations running smoothly. The Office Administrator supports preconstruction, project management, and office functions, working closely with ownership, Preconstruction team, and accounting to ensure efficiency, accuracy, and seamless client experience. The Office Administrator will play a key role in coordinating communication, managing documentation, and supporting projects from initial inquiry through completion.
Key Responsibilities
Office Coordination
- Assists in coordinating meetings, managing office supplies, and supporting daily operations.
Preconstruction & Project Support
- Assists with proposals, agreements, and project setup.
- Supports the preconstruction process from inquiry through contract.
Documentation Management
- Supports Preconstruction Manager with preparing contracts, including spec design and formatting.
Permitting & External Coordination
- Submits zoning and building permit applications.
- Assists with coordinating utilities, approvals, and required documentation.
Accounting & Administrative Support
- Assists with invoices, rebates, and audits documentation.
- Provides support for basic accounting tasks, as needed.
Project Coordination
- Assists Preconstruction Manager with selections, warranty requests, and project closeout documentation.
- Supports communication between clients, field teams, and office staff.
- Provides scheduling and administrative support to ownership.
Qualifications
- 2+ years of experience in administrative support, project coordination, or construction office roles preferred.
- Basic accounting experience preferred.
- Strong organizational skills with attention to detail.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office; experience with construction software (e.g., CoConstruct) a plus.
- Ability to manage multiple priorities and work both independently and collaboratively.
What We Offer
- Competitive compensation (based on experience).
- Collaborative, team-oriented culture.
- Opportunity to impact high-quality custom home projects.
This is an opportunity to be part of a dynamic, client-focused homebuilding team where your work directly supports the success of every project. If you enjoy organization, coordination, and being at the center of operations, we would love to hear from you.
Apply today and grow your career in residential construction.
Our client is an Equal Employment Opportunity Employer
Pay: $23.00 – $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Title: Office Administrator
Company: Human Capital Associates
Location: Erie, PA
