Overview
Finance Clerk Jobs in Montague Gardens at Rialto
FINANCE CLERK
Position: Finance Clerk
Reporting to: Accounts Payable Manager
Location: Bolt Avenue, Cape Town, Western Cape
To support the Accounts Payable function by ensuring the accurate, timely, and compliant processing of financial transactions, including purchase orders, GRNs, and supplier invoices, while maintaining strong financial controls and adherence to company policies.
Key Job Functions
1. Purchase Orders & Invoice Processing
· Raise purchase orders in accordance with approved requirements
· Perform accurate three-way matching of purchase orders, GRNs, and supplier invoices within Traild
· Ensure all invoices are correctly captured with clear and complete information, including site and cost allocations
2. GRN & Open PO Management
· Maintain and monitor the open purchase order listing
· Follow up with buyers to ensure aged or unused purchase orders are reviewed and actioned
· Ensure GRNs are reviewed and cleared on a weekly basis
3. Month-End & Accrual Support
· Compile and distribute a list of unprocessed invoices for accrual purposes at month-end
· Assist in ensuring accruals are complete, accurate, and submitted within required deadlines
· Support adherence to the Accounts Payable month-end calendar
4. Compliance & Financial Controls
· Verify that all supplier invoices comply with statutory and internal requirements, including VAT regulations
· Ensure correct VAT treatment is applied to all transactions
· Maintain accurate audit trails and supporting documentation for all processed transactions
5. Fixed Assets (Capex)
· Ensure all Capex documentation is complete and approved prior to raising purchase orders
· Accurately capture and maintain asset descriptions and classifications
6. Prepayments & General Ledger Accuracy
· Process prepayment invoices to the correct general ledger accounts
· Distribute supporting documentation to relevant stakeholders
· Assist in ensuring clearing accounts are reconciled and cleared on a monthly basis
7. Stock Adjustments
· Process stock adjustments as required
· Ensure all supporting documentation and journals are properly recorded, approved, and filed in Papertrail
8. Reporting & Communication
· Prepare and distribute weekly open purchase order reports
· Follow up with relevant stakeholders to resolve outstanding items
· Maintain effective communication with internal departments to ensure timely processing and query resolution
9. Systems & Document Management
· Ensure all documentation is accurately saved and maintained in the document management system (e.g. Papertrail)
· Maintain accurate, complete, and up-to-date financial records
Knowledge and Experience Required
- Relevant finance or accounting qualification (or currently studying towards one)
- Experience within an Accounts Payable or finance environment
- Strong attention to detail and high level of accuracy
- Sound understanding of VAT and financial compliance
- Ability to meet deadlines and work under pressure
- Strong communication and organizational skills
Person Profile, Skills and Attitude
- Attention to detail
- Time management
- Accountability
- Problem-solving
- Teamwork and collaboration
- Accuracy and timeliness of invoice processing
- Effective management of GRNs and open purchase orders
- Adherence to month-end deadlines
- Accuracy and integrity of financial data
- Compliance with company policies and procedures
Key Competencies
· Applying Knowledge & Expertise
· Quality Delivery
· Adapting to Change
· Planning and Organising
· Interpersonal Relations
· Taking initiative
Note: Preference will be given to EE candidates in line with the Company’s employment equity plan and BBBEE strategy.
Please note that you may on occasion be required to perform tasks that are not part of your normal daily duties but may be necessary due to the operational requirements of the Company.
In order to consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.
To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/. Printed copies of this Processing Notice can also be accessed from the HR department. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.
Please note that you may on occasion be required to perform tasks that are not part of your normal daily duties but may be necessary due to the operational requirements of the Company.
Please e-mail [email protected] your CV summarizing your qualifications and experience; with a motivation highlighting why you should be considered for the position.
Work Location: In person
Title: Finance Clerk
Company: Rialto
Location: Montague Gardens
