Overview
Executive Assistant to Founder Jobs in Ybor City, FL at SugarBabyCare
About the Role
We are looking for a highly organized, resourceful, and proactive Executive Assistant to support a fast-moving founder managing multiple brands, manufacturing operations, product launches, e-commerce channels, marketing teams, international suppliers, and strategic growth initiatives.
This is not a traditional assistant role.
You will be the right hand to the Founder, helping manage a business ecosystem that includes skincare brands, manufacturing, product development, marketing agencies, affiliate programs, supply chain operations, hiring, and special projects.
The ideal candidate thrives in chaos, solves problems independently, anticipates needs before being asked, and can keep dozens of moving pieces organized simultaneously.
You must be hungry, highly intelligent, detail-oriented, and willing to learn quickly.
If you need constant direction, this role is not for you.
If you love building systems, solving problems, and helping scale companies, you’ll thrive here.
What You’ll Be Responsible For
Executive Support
- Manage Founder’s calendar, meetings, priorities, and travel
- Protect the Founder’s time and ensure focus on highest-value activities
- Coordinate meetings with agencies, suppliers, employees, partners, and contractors
- Prepare agendas, meeting notes, action items, and follow-ups
- Track deadlines and ensure projects move forward without constant oversight
Operations & Supply Chain
- Communicate with domestic and international suppliers
- Track purchase orders, inventory, production timelines, and shipments
- Coordinate with freight forwarders and warehouses
- Organize manufacturing documents including COAs, invoices, testing reports, and compliance documentation
- Assist with sourcing products, packaging, and vendors
Marketing & E-Commerce Support
- Coordinate with marketing agencies, media buyers, and creative teams
- Track campaign performance and reporting
- Manage content production schedules
- Assist with affiliate and influencer operations
Required Qualifications Experience
- 3+ years as an Executive Assistant, Project Manager, or similar role
Technical Skills
Must be highly proficient in:
- Google Workspace
- Microsoft Office
- Excel / Google Sheets
- Notion
- ClickUp, Asana, Monday, or similar project management software
- Slack
- Claude and AI productivity tools
Bonus Experience:
- Shopify
- Klaviyo
- Amazon Seller Central
- TikTok Shop
- Inventory management systems
- Freight/logistics coordination
- Experience supporting founders, executives, entrepreneurs, or fast-growing companies
- Proven experience managing multiple projects simultaneously
- Startup, e-commerce, agency, or manufacturing experience strongly preferred
How to Apply
Email your resume to [email protected].
Subject line: Executive Assistant – [Your Name]
In your email, include:
- Your resume
- A brief introduction about yourself
- Why you believe you’d excel in a fast-paced entrepreneurial environment
- The three productivity tools you use most often and why
At the very top of your email, include the phrase:
"I turn chaos into systems."
Applications that do not include this phrase will not be considered.
Pay: $25.00 – $35.00 per hour
Work Location: In person
Title: Executive Assistant to Founder
Company: SugarBabyCare
Location: Ybor City, FL
