Overview
Executive Assistant Jobs in Home Based at Darroch Kai Associates
Submit your Application here: https://forms.clickup.com/90161424497/f/2kz0ma3h-3936/E5Y8NT9JQFSUANFWUL
About the Role
This is a mid-to-senior level Executive Assistant role designed for a high-caliber individual who has directly supported C-level executives in fast-paced, high-performance environments.
You will operate as a trusted extension of leadership, ensuring that critical initiatives — particularly around creator acquisition, partnerships, and onboarding — are executed with precision and urgency.
This role goes beyond traditional administrative support. You will be expected to think independently, solve problems proactively, and drive outcomes across both pre- and post-sales operational workflows.
What You Will Be DoingExecutive & Operational Support
- Act as a strategic right hand to leadership, ensuring priorities are executed efficiently
- Drive forward key initiatives related to creator acquisition and onboarding
- Anticipate bottlenecks, identify gaps, and resolve issues proactively
- Coordinate across internal teams and external partners to maintain operational continuity
Pipeline & Outreach Oversight (Secondary)
- Support or oversee creator sourcing and outreach efforts when needed
- Ensure pipeline visibility and data accuracy across tracking systems (e.g., Airtable)
- Help refine messaging and improve conversion workflows where applicable
Contract Management & Creator Onboarding
- Own the post-sale process from deal closure to onboarding
- Ensure contracts are issued accurately and reflect agreed commercial terms
- Manage revisions, redlines, and signature workflows (DocuSign)
- Oversee onboarding setup across internal tools (Google Chat, Notion, etc.)
- Coordinate kickoff and handover to Client Success
Who We Are Looking For
We are intentionally selective for this role. This is suited for candidates with exceptional academic and professional backgrounds.
Non-Negotiable Requirements
- Graduate of a top Philippine university: University of the Philippines (UP), Ateneo de Manila University, De La Salle University, or University of Santo Tomas
- Strong academic performance — preferably with Latin Honors or equivalent distinction
- Proven experience supporting C-level executives directly
- Minimum of 5 years of solid professional experience in high-performance environments
- Demonstrated ability to operate with above-average cognitive ability (IQ), strong judgment, and structured thinking
Preferred Background
- Experience working with top-tier tech companies, startups, or high-growth organizations
- Exposure to operations, business support, or cross-functional coordination roles
- Familiarity with contracts, documentation, and executive-level communications
Core Competencies
- Exceptional verbal and written communication skills — clear, concise, and executive-ready
- High ownership mindset — you take responsibility for outcomes, not just tasks
- Highly organized and detail-oriented, especially with contracts and data
- Proactive and anticipatory — able to think several steps ahead
- Strong systems thinker — able to create structure and improve workflows
Technical & Tools
- Proficient in Airtable, Notion, Google Workspace, and DocuSign
- Strong working knowledge of AI tools (e.g., ChatGPT, Claude, Gemini) for drafting and problem-solving
Practical Requirements
- Reliable equipment and high-speed internet
- Ability to work across multiple time zones as needed
Why This Role
This is a high-trust, high-expectation role for individuals who are used to operating at a high level.
You will work closely with leadership, gain exposure to executive decision-making, and play a critical role in ensuring operational excellence across the business.
Pay: R16 600,00 – R21 600,00 per hour
Application Question(s):
- Describe a time you directly supported a C-level executive in a high-pressure environment.
- You are managing multiple high-priority tasks from a CEO: a contract needs urgent revision, a key partner is waiting for a response, and an onboarding process is at risk of delay. Walk us through exactly how you would prioritize and handle this situation step-by-step.
- Draft a short message (5–7 sentences) to a high-value partner who has delayed signing a contract for 5 days. Your goal is to follow up firmly while maintaining a professional and respectful tone, and move them toward signing.
Education:
- Bachelor’s (Required)
Work Location: Remote
Title: Executive Assistant
Company: Darroch Kai Associates
Location: Home Based
