Departmental Administrator B(Speech-Language Pathology and Audiology)

FACULTY OF HUMANITIES

DEPARTMENT OF SPEECH-LANGUAGE PATHOLOGY AND AUDIOLOGY

DEPARTMENTAL ADMINISTATOR B (ONE PERMANENT FULL-TIME POSITION) PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research universities in the country and gives us a competitive advantage in international science and

technology development.

The Department of Speech-Language Pathology and Audiology at the University of Pretoria offers prospective students world-class training for a professional qualification in audiology or speech-language therapy. Postgraduate research-based degrees are also offered by the department, under the guidance of experienced academic staff.

RESPONSIBILITIES:

The incumbent will be responsible for:

• Rendering a professional, efficient, and client-focused enquiry service to students and clients;
• Sending and receiving documents from academic institutions and receiving documents and parcels from service and product providers;
• Receiving, welcoming, and directing clients and visitors to the appropriate personnel or locations;
• Providing copying and printing services for academic staff members upon request;
• Assisting with the planning, organisation, and coordination of the annual oath-taking ceremony;
• Overseeing the management and functionality of HDMI cables and data projector remotes in lecture halls;
• Taking minutes of meetings;
• Printing name boards for staff members and clinics upon request;
• Securing and managing access to all office, clinic, and lecture room keys within the building;
• Capturing and maintaining data on the departmental Regulatory Information Management System on an ongoing basis;
• Scheduling and confirming client appointments via the online clinic system;
• Ensuring that client information is accurately captured and verified prior to appointments;
• Issuing access codes to visitors, clients, and students prior to scheduled appointments;
• Monitoring client waiting times and resolving delays to ensure service efficiency and client satisfaction;
• Receiving payments for services rendered and maintaining accurate records of all financial transactions;
• Providing first aid and emergency response support as required;
• Serving as the Department’s Health and Safety Officer and ensuring that staff are informed of and comply with relevant protocols;
• Assisting the Financial and Clinic Administrator with the preparation and processing of requisitions and claims.

MINIMUM REQUIREMENTS:

• Relevant National 3-year Diploma, with at least two (2) years’ office administration and secretarial experience.
• Grade 12 with a minimum of four (4) years’ office administration and secretarial experience.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE, AND BEHAVIOURAL ATTRIBUTES):

• High attention to detail and accuracy;
• Strong communication and presentation skills;
• Ability to follow processes and complete routine tasks effectively;
• Proactive and results-driven approach;
• Ability to perform under pressure and remain resilient;
• Strong interpersonal and teamwork skills;
• Conflict resolution and problem-solving ability;
• Reliable, accountable, and able to meet deadlines
• The ability to maintain important levels of discretion and confidentiality;
• Knowledge of health care operations;
• Proficiency in computer software applications;
• Knowledge of clinic administration processes;
• Sound working knowledge of relevant University of Pretoria (UP) systems;
• Knowledge of relevant clinic systems.

ADDED ADVANTAGES AND PREFERENCES:

• Experience in a tertiary education institution;
• Bachelor’s degree in Administration;
• A valid Driver’s licence;
• First Aid certification;
• Health and Safety Officer training.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to provide the following documentation in support oftheir application:

• A comprehensive and updated Curriculum Vitae;
• Covering letter;
• Certified copies of qualifications;
• Details of three contactable referees who can attest to the candidate’s qualities.

Applicants are requested to apply online at www.up.ac.za, select About UP, click on Career Opportunities and select the position you would like to apply for.

CLOSING DATE: 29 May 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms SW da Gama, [email protected], Cell phone nr 084 8022 092 for application-related enquiries, and Prof Jeannie van der Linde, [email protected] , for enquiries relating to the post contents.

Should you not hear from the University of Pretoria by 30 August 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given but is not limited to candidates from underrepresented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.