Overview
Debtors Clerk Jobs in Centurion at Advent Oil
A petroleum company is seeking a detail-oriented and proactive Debtors Clerk to join its Finance team in Highveld, Centurion. The successful candidate will be responsible for managing accounts receivable processes, ensuring timely collections, maintaining accurate customer accounts, and supporting effective cash flow management across the business.
This role requires an individual who combines accuracy, urgency, strong communication skills, and a customer-focused approach to ensure payments are collected efficiently while maintaining positive customer relationships.
Key Responsibilities
Invoicing and Billing
- Generate and distribute accurate customer invoices based on approved supporting documentation, contracts, and pricing agreements.
- Verify the completeness and accuracy of invoicing information.
- Process approved credit notes.
- Prepare and distribute customer account statements in line with company policies.
Collections and Credit Control
- Monitor outstanding customer balances and follow up on overdue accounts.
- Execute collection procedures using approved communication channels.
- Investigate and allocate unallocated deposits to the correct customer accounts.
- Assist in reducing overdue debt and collection risks.
Reconciliation and Reporting
- Reconcile customer accounts and resolve discrepancies.
- Prepare accounts receivable and age analysis reports.
- Reconcile customer payments against bank statements and remittance advice.
- Provide management with updates on outstanding balances, payment trends, and potential bad debts.
Customer Service and Administration
- Resolve customer account queries and payment disputes professionally and promptly.
- Build and maintain positive customer relationships.
- Maintain accurate customer account information and records.
- Ensure proper filing of transactions, payment histories, and correspondence.
Systems and Compliance
- Capture and maintain debtor transactions accurately within the accounting system.
- Utilize cloud-based accounting software and Microsoft Excel effectively.
- Ensure compliance with company policies, financial controls, and procedures.
- Assist with audits and financial reviews when required.
Minimum Requirements
- Diploma in Finance, Accounting, Bookkeeping, or a related field will be advantageous.
- Minimum 4 years’ experience in a Debtors Clerk or Accounts Receivable role.
- Experience in a fast-paced commercial environment.
- Strong knowledge of debtor management and collections processes.
- Proficiency in Microsoft Excel.
- Experience using cloud-based accounting systems.
- Excellent reconciliation, analytical, and problem-solving skills.
- Strong verbal and written communication skills.
- High attention to detail and accuracy.
Competencies
- Strong numerical and analytical ability.
- Excellent organizational and time management skills.
- Customer-focused mindset.
- Ability to work independently and meet deadlines.
- Professionalism, integrity, and strong follow-up skills.
- Ability to manage multiple priorities effectively.
Interested candidates who meet the above requirements are invited to submit their CV to [email protected]
Pay: R7 034,73 – R18 000,00 per month
Work Location: In person
Title: Debtors Clerk
Company: Advent Oil
Location: Centurion
