Triton Truck and Trailer: Dealer Administrator

Triton Truck and Trailer Mbombela (Pty) Ltd is your trusted official Scania dealership and comprehensive commercial vehicle service provider in the Lowveld region of Mpumalanga. With strategically located workshops in Nelspruit and Malelane, we offer specialized services tailored to meet all your trucking and trailer needs.

A Dealer Administrator Position has come available our our Triton Truck and Trailer branch in Nelspruit.

RESPONSIBILITIES:

Compliance with legal and FICA requirements

• Verify and file FICA documents in line with regulations.
• Ensure all customer records meet compliance standards.
• Maintain up-to-date filing systems for audit purposes.
• Assist during internal and external audits.

Effective Administrative support

• Provide administrative assistance to sales, finance, and service teams.
• Maintain filing systems (manual and electronic).
• Prepare reports and update internal systems.
• Manage general office administration tasks.
• Ordering of office supplies, such as refreshments, stationery, protective clothing and printing.
• Maintain and update registers and Time and Attendance system (ECO Time).

Customer Service

• Assist customers with queries relating to documentation and vehicle purchases.
• Provide updates on vehicle registration and delivery status.
• Coordinate vehicle handovers with relevant departments.

Financial Administration

• Assist with deal costing and basic financial checks.
• Invoicing on DMS and Sage.
• Reconcile invoices and supporting documentation.
• Ensure all financial records are accurately filed.

Service and workshop administrative support

• Capture job cards and service bookings on DMS and X-Calibre.
• Maintain service records and documentation.
• Support service advisors with administrative duties.

REQUIREMENTS:

Qualifications

• Grade 12 (Matric).
• Relevant administrative or business qualification (advantageous).

Experience

• 2–4 years’ administrative experience (motor dealership experience preferred).
• Experience with vehicle administration systems.

Knowledge

• Vehicle sales and registration processes.
• Basic financial principles.
• FICA compliance requirements.
• Office Management.

Skills

• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Computer literacy (MS Office, dealership systems).
• Ability to work under pressure and meet deadlines.