Overview
Tender & Service Specialist Jobs in Modderfontein, Gauteng, South Africa at Hitachi Energy
Title: Tender & Service Specialist
Company: Hitachi Energy
Location: Modderfontein, Gauteng, South Africa
The Opportunity
Join us as a Tender & Service Specialist and play a key role in managing the complete lifecycle of service-related projects. This role connects sales and operations—identifying and bidding for engineering service contracts (quotations/tenders) and, once secured, leading the smooth technical execution, resource scheduling, and financial closure of each service order.
How You’ll Make An Impact
Quotations & Tender Management (Pre‑Award)
- Sales Support: Assist the Service Sales team with presales preparation.
- Technical Scoping: Review RFQs/RFPs to define the Scope of Work, technical specs, and resource needs.
- Costing: Prepare cost estimates for labour, materials, subcontractors, and travel.
- Bid Preparation: Compile complete tender submissions, ensuring compliance with B‑BBEE, Tax Clearance, COID, and all technical requirements.
- Supplier Coordination: Source and compare quotations for specialized components.
Service Coordination & Execution (Post‑Award)
- Project Kick‑off: Convert approved quotations into Service Orders/Job Cards in the ERP system.
- Resource Scheduling: Coordinate with the Service Operations Manager to dispatch and schedule field technicians/engineers with the required tools and PPE.
- Logistics: Track procurement and delivery timelines to ensure parts are available and downtime is reduced.
- Client Communication: Serve as the main contact for client updates, variations, and progress reporting.
Financial & Administrative Closure
- WIP Tracking: Monitor Work in Progress to ensure service delivery aligns with quoted margins.
- Invoicing: Coordinate Job Card/Timesheet sign‑off and initiate invoicing after successful commissioning or handover.
- Reporting: Maintain the Win/Loss tender register and prepare Execution Efficiency reports for the Service Unit.
- Compliance: Ensure adherence to internal policies, external regulations, HSE requirements, and quality standards.
- Values: Uphold Hitachi Energy’s commitment to safety and integrity, taking responsibility for actions and supporting colleagues and the business.
Your Background
- Bachelor’s degree in electrical engineering or equivalent relevant experience.
- 3–5 years’ experience in an engineering services environment, with demonstrated skill in bid and tender compilation.
- Ability to interpret engineering drawings and schematics and develop accurate Bills of Quantities (BoQs).
- Advanced MS Excel proficiency, plus working knowledge of MS Project and ERP systems (e.g., SAP Ariba).
- Familiarity with PPPFA regulations (80/20 and 90/10) and South African B‑BBEE codes.
- Strong deadline management and the ability to switch effectively between sales‑related and logistics‑focused tasks.
- Willingness to travel across assigned countries when required.
- Proficiency in spoken and written English.
Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.
Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.