Overview
Teaching Administrator – PART TIME Jobs in Bloemfontein, South Africa at ADvTECH
Position: TEACHING EXPERIENCE ADMINISTRATOR – PART TIME
Duties and Responsibilities
1. Student Teaching Experience Placement Administration
- The administrator will manage the administrative processes related to student Teaching Experience placements, including:
- Capturing and updating student placement data in the Teaching Experience database or tracking system.
- Collecting and organising student placement forms and documentation.
- Preparing placement lists and reports for TEC review.
- Issuing placement confirmation communication to students.
- Maintaining records of student placements per semester or placement cycle.
- Filing and archiving all placement documentation for audit and compliance purposes.
2. Schools Database and Partnership Administration
- The administrator will maintain administrative records related to partner schools by:
- Maintaining and updating the Teaching Experience school database.
- Recording information of schools, principals, and mentor teachers.
- Filing and organising school partnership documentation.
- Maintaining records of communication with schools.
- Assisting with administrative arrangements for school engagement activities.
3. Communication and Documentation Management
- The administrator will assist with preparing and managing Teaching Experience documentation and correspondence, including:
- Preparing and sending placement letters and official correspondence to schools.
- Preparing mentor teacher information packs.
- Managing and filing email communication related to Teaching Experience.
- Ensuring all documentation is accurately filed and accessible.
4. Teaching Experience Supervisor Administration
- The administrator will support the TEC in managing the administrative processes related to Teaching Experience Supervisors, including:
- Maintaining an updated database of Teaching Experience Supervisors (TES).
- Preparing documentation related to supervisor appointments and allocations.
- Assisting with supervisor allocation to student placements.
- Coordinating logistics for supervisor meetings, training sessions, and briefings.
- Recording attendance and documentation from supervisor training sessions.
5. Compliance and Documentation Management
- The administrator will ensure that all Teaching Experience administrative documentation is accurately maintained, including:
- Managing student indemnity forms.
- Preparing registers for events, workshops, and placement activities.
- Maintaining records for audit and compliance purposes.
- Uploading required documentation to the SOE Teams channel.
- Maintaining secure and organised digital and physical filing systems.
Minimum Requirements Qualifications
Minimum requirements:
Matric or any Higer Certificate will be advantageous.
Experience
Experience in higher education administration, academic administration, or school administration, or will be advantageous.
Key Competencies
- Knowledge and understanding of the South African higher education systems and regulatory framework.
- Ability to manage time effectively.
- Attention to detail.
- Customer service orientated.
- Ability to effectively cope with change.
- Deadline-orientated and can work well under pressure.
- Be able to work in a team environment.
- Effective communication skills.
Salary
Market Related
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Title: Teaching Administrator – PART TIME
Company: ADvTECH
Location: Bloemfontein, South Africa
Category: