Overview

Specialist: HR Governance and Integration Jobs in Stellenbosch at Stellenbosch University

Duties/Pligte

HR Governance Pathways, Quality Assurance and Compliance
  • Managing and coordinating governance pathways and the end-to-end submission process for HR governance and management documents (policies and procedures).
  • Ensuring submission readiness, quality assurance and compliance with institutional governance frameworks.
  • Maintaining governance trackers, calendars, consultation records and decision logs.
  • Serving as a liaison with the Centre for Governance, Ethics and Compliance on governance pathways and approvals.
  • Identifying and flagging governance, compliance and version-control risks, and escalating these with evidence-based recommendations.

Policy and Procedure Lifecycle Management and Integration
  • Establishing and maintaining an integrated HR policy and procedure register, including ownership, versioning and review cycles.
  • Coordinating review cycles with policy and procedure owners.
  • Conducting research and benchmarking to support evidence-based policy and procedure development.
  • Identifying duplication, gaps and inconsistencies across HR policies and procedures and facilitating resolutions.
  • Providing analytical insights to strengthen alignment, clarity and governance of HR policies and procedures.

HR Intranet and HR Web Governance
  • Managing HR documents across the HR Intranet and HR pages on the SU website in line with institutional standards and accessibility requirements.
  • Coordinating publishing workflows, access management and content governance practices.
  • Monitoring link integrity, version control and document archiving in collaboration with relevant institutional partners.
  • Supporting the continuous improvement of HR digital platforms through analytics, monitoring and evidence-based recommendations.
  • Supporting communication related to new or updated HR policies and procedures.

Strategic Reporting and Enablement Support
  • Supporting strategic HR reporting through coordination, evidence consolidation and drafting.
  • Maintaining and updating the integrated strategic HR priorities project plan.
  • Tracking project progress, risks, dependencies and bottlenecks across strategic HR initiatives.
  • Preparing briefing notes, options analyses and consolidated KPI updates for governance and management reporting.

Design and Enablement of Integrated HR Frameworks
  • Supporting the design, implementation and continuous improvement of integrated HR frameworks, templates and toolkits.
  • Maintaining and quality-assuring governance templates and repositories.
  • Supporting the maintenance and alignment of the HR Delegations of Authority framework.
  • Conducting alignment checks across policies, procedures and templates to mitigate consistency and implementation risks.

Job Requirements/Pos Vereistes

  • A relevant postgraduate qualification (NQF 8) in human resources, governance, public administration or a related field.
  • At least five years’ relevant experience in HR, or relevant and related governance processes.
  • Experience of working with governance structures in complex organisations, preferably within the higher education environment.
  • Experience in project management and coordination, including planning, tracking and managing multiple priorities and deadlines.
  • Knowledge of HR-related legislation, governance frameworks and policies governing HR management practice, with the ability to interpret and apply governance requirements and delegations of authority.
  • Strong analytical, research, benchmarking and reporting capability.
  • Advanced written communication skills, with the ability to synthesise complex information into clear and structured documentation.
  • Strong stakeholder engagement, facilitation and relationship-building skills with demonstrated ability to work independently and collaboratively.
  • Demonstrated discretion and professionalism in handling sensitive and confidential information.
  • Proficiency in the MS Office suite and document-management practices.
  • Excellent verbal communication in English, time-management and a pro-active approach to complex challenges.

Recommendation/Aanbeveling

The following would be advantageous:
  • Experience in a higher education environment.
  • Exposure to governance tracking tools or systems.

Title: Specialist: HR Governance and Integration

Company: Stellenbosch University

Location: Stellenbosch

 

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