Overview
Senior Document Controller Jobs in Nasr City, Cairo, Egypt at Advansys Intelligent Solutions
Title: Senior Document Controller
Company: Advansys Intelligent Solutions
Location: Nasr City, Cairo, Egypt
During the Selling Phase:
- Analyze project inputs to assess documentation scope and requirements
- Estimate the hours needed for documentation activities
- Identify key documentation-related elements such as penalties, special requirements (e.g., hard copies, translations), and contractual obligations
Initiation & Setup Stage:
- Review and analyze project documentation requirements
- Reconfirm documentation effort estimation
- Highlight critical documentation aspects (penalties, special formats, etc.)
- Define documentation guidelines and establish a tracking and follow-up system
- Set up the documentation management process and tools
- Create the initial Master Document Register (MDR) in coordination with the PM
- Train the project team on documentation processes and tools
- Coordinate with the customer's Document Manager to align on expectations and demonstrate internal processes
- Propose and implement a documentation process for suppliers
Monitoring & Control Stage:
- Consolidate the documentation plan and confirm delivery dates with the Technical Leader
- Track documentation progress using internal tools (e.g., GCP Ops)
- Manage the publication and workflow of external documents (e.g., for information, execution, validation)
- Prioritize document packages and manage feedback from all stakeholders (customer, suppliers, site)
- Identify critical documents based on project milestones and customer needs
- Drive innovation to improve documentation flow, communication, and deadlines
- Ensure traceability for claims and maintain accurate records
- Generate and manage transmission forms for contractual documents
- Regularly update the documentation plan and communicate changes
- Provide consistent reporting and dashboards to the PM and team
- Ensure proper archiving of documents received outside the official portal
- Create and maintain project-specific KPIs
- Monitor subcontractor documentation performance and compliance
- Support the preparation of progress reports for both the customer and internal leadership
- Oversee documentation during construction and installation phases
- Define and prepare the final documentation package
Integrated Change Control:
- Provide input to the PM for updating the resource plan based on documentation impacts
- Update the MDR to reflect changes resulting from time-impacting change orders
Project Closure:
- Compile and prepare final documentation in accordance with customer requirements
- Organize and deliver hard copies or digital formats as needed
- Ensure customer approval of final documentation
- Contribute to the Lessons Learned Register from a documentation perspective