Overview
Sectional Title Portfolio Administrator Jobs in Cape Town at Sandak-Lewin Property Trust
Job Title: Sectional Title Portfolio Assistant
Location: Gardens, Cape Town
Job Type: Full-time
Please note: Only applicants already residing in Cape Town will be considered for this position.
Overview
Sandak-Lewin Property Trust (Pty) Ltd is seeking an experienced Sectional Title Portfolio Assistant to provide essential administrative support to our Portfolio Managers and assist in managing a diverse portfolio of valued clients. This role requires the ability to multitask across several disciplines, including finance, insurance, maintenance, and general administration, ensuring efficient portfolio management and a high standard of client satisfaction. Only candidates with a minimum of three years’ experience in Sectional Title administration will be considered.
Key Responsibilities
Finance
-
Support Portfolio Manager with daily and monthly finance-related tasks
-
Process debits, credits, and recoveries on owner accounts
-
Handle levy increases, queries, and adjustments
-
Manage interest reversals and liaise with the team regarding debit order mandates
Insurance
-
Assist clients with insurance claims and verify claim validity
-
Obtain quotes and arrange contractor work following claims approval
-
Liaise with brokers regarding certificates and insurance valuations
-
Manage insurance renewals and ensure premium payments are processed timeously (annually and monthly)
Body Corporate Personnel
-
Assist trustees with matters relating to body corporate employees on site, including salaries, bonuses, and leave
-
Obtain quotes and manage contracts for cleaning, security, and other on-site services
Maintenance
-
Arrange site inspections and consultations for building maintenance requirements
-
Gather quotes for redecoration and general upkeep of common property
-
Manage scheme related maintenance matters and ensure compliance with trustee instructions
Administration
-
Manage queries relating to levies, body corporate matters, and trustee correspondence
-
Update contact information, assist with rules enforcement, and support the handling of legal matters
-
Coordinate the loading of new buildings into the company system
-
Ensure constitutional requirements are met and that documentation is accurately filed
Meetings
-
Assist in organising AGMs, SGMs, and trustee meetings
-
Prepare and circulate meeting notices, agendas, and AGM packs
-
Assist in distributing minutes following meetings, ensuring compliance with Portfolio Manager requirements
-
Ensure minute books are kept up to date
General Support
-
Provide ongoing support to Portfolio Managers and colleagues across departments
-
Address client concerns in a professional and efficient manner
Skills & Requirements
-
Experience: Minimum of three years’ experience in Sectional Title administration, with the ability to work independently to deadlines, prioritise tasks, and manage administrative responsibilities efficiently -
Transport: Own reliable transport is advantageous; applicants must already reside in Cape Town -
Qualification: A Sectional Title qualification or certification (e.g. Paddocks or equivalent) is preferred -
Client Relations: Proven track record in delivering a high standard of client service is essential
What We Offer
We offer a market-related salary commensurate with your experience and qualifications, as well as the opportunity to join a dynamic and supportive team with genuine room for growth.
Company Commitment
At Sandak-Lewin Property Trust (Pty) Ltd, we are committed to transformation and the redress of past inequalities. Employment equity objectives will be considered as part of our selection process.
Please note that correspondence will only be conducted with shortlisted candidates. Should you not hear from us within two weeks of applying, kindly consider your application unsuccessful.
Paddocks or The Advisory UCT Sectional Title Scheme Management
Title: Sectional Title Portfolio Administrator
Company: Sandak-Lewin Property Trust
Location: Cape Town
