Overview
Receptionist, Administrative/Clerical Jobs in Bellville, South Africa at Status Staffing
Our client, a well-established company based in Bellville, Cape Town, is seeking a professional and organized Receptionist to join their team. The successful candidate will be the first point of contact for clients and visitors, providing efficient administrative support while managing a busy switchboard and daily office operations. Applicants must have a Grade 12 qualification, 2–3 years’ experience in a receptionist or administrative role, and strong computer skills, particularly in Microsoft Office.
Proven experience using SAGE is essential and non-negotiable.
Experience with quotations, invoicing, cash handling, card payments, filing, and document management is required, while exposure to transport or export documentation will be advantageous.
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE
:
Permanent
SECTOR :
Reception
BASIC SALARY : R18 000 – R20 000 + Benefits
START DATE : A.S.A.P
REQUIREMENTS:
- Grade 12 (Matric) qualification.
- Minimum 2–3 years’ experience in a receptionist or administrative role.
- Experience operating a busy switchboard.
- Computer literate with strong Microsoft Office skills, particularly Microsoft Excel and Word.
- Proven experience using SAGE (non-negotiable).
- Experience preparing quotations and invoices.
- Experience with cash handling and card payment processing.
- Excellent filing and document management skills.
- Experience with transport or export documentation will be advantageous.
- Excellent verbal and written communication skills.
- Professional telephone etiquette.
- Strong attention to detail with excellent spelling and numerical accuracy.
- Excellent organisational and administrative skills.
- Ability to work independently, prioritize tasks, and manage deadlines effectively.
- Strong customer service orientation.
- Ability to maintain confidentiality and handle sensitive information.
- Professional appearance and demeanor.
- Friendly, approachable, and professional attitude.
- Well-presented with a positive and professional manner.
- Ability to take instruction well and follow established procedures.
- Highly accurate with strong attention to detail.
- Dependable, punctual, and reliable.
- Confident communication skills when dealing with clients, suppliers, and colleagues.
- Respectful and able to work effectively with people from diverse backgrounds.
- Calm under pressure with strong problem-solving abilities.
DUTIES:
- Operate and manage a busy switchboard efficiently.
- Answer, screen, and direct incoming telephone calls in a professional manner.
- Welcome and assist clients, suppliers, and visitors.
- Ensure the reception area remains neat, organized, and professional at all times.
- Liaise with on-site security via two-way radio to authorize visitor access to the premises.
- Process invoicing requests for the Cape Town, Kwa Zulu-Natal, and Johannesburg branches.
- Prepare quotations using Microsoft Excel and Microsoft Word.
- Generate Pro Forma Invoices accurately and timeously.
- File and archive invoices and related documentation.
- Maintain accurate administrative records and documentation.
- Receive and process cash and card payments.
- Issue receipts and maintain accurate payment records.
- Prepare and manage transport documentation.
- Compile and process border documentation for clients outside South Africa.
- Ensure all documentation is accurate and submitted within required time frames.
- Provide administrative support to various departments.
- Perform additional administrative duties as required.
HOURS:
- Monday to Thursday: 08:00 – 17:00
- Fridays: 08:00 – 16:00
Should you meet all the requirements, apply on our website at today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.
Title: Receptionist, Administrative/Clerical
Company: Status Staffing
Location: Bellville, South Africa
Category: