RECEIVING SUPERVISOR (CPT)

Job Advert Summary

The Receiving Supervisor, with a focus on Uniform Stock (CMT & Stockist) is responsible for managing the end-to-end receiving process of All uniform stock from CMT suppliers and Stockists. This includes accurate counting, quality control coordination (AQL and Full QC), documentation management, stock movement, and ensuring all stock is processed in line with company processes, procedures and audit requirements.

Minimum Requirements

• Grade 12
• 3 Years’ experience in a similar role or environment.
• Knowledge of ERP systems to oversee the workflow movement of stock.
• Good project management, decision-making and problem-solving skills.
• Basic financial acumen and ability to analyze and interpret financial data.
• Computer literacy – Excel (Intermediate), Word, Outlook, Internet Explorer).
• Ability to meet deadlines & work under pressure and work overtime when operationally required.
• Ability to effectively interact with a varied population of internal and external partners at a high level of integrity.
• Strong attention to detail, excellent customer service, and a team-oriented approach.
• Code B Driver’s License

Duties and Responsibilities

Receipting of Uniform Stock

• Provide accurate quantities & items that are received to ensure that records are reflected correctly.
• Plan and co-ordinate the receipt of goods (CMT suppliers and Stockists).
• Accurate and efficient receipting of goods to ensure optimum flow of stock to all departments.
• Ensure deliveries are signed for and verified against Purchase Orders (PO) and Delivery Notes (DN).
• Confirm the correct documentation is received with each delivery, and all receipts and documentation to are captured on the ERP System.

Quality Control

• AQL 2.5, full QC, return to supplier, storage and destruction of non-conforming products.
• Provide accurate quantities and items that are inspected to ensure that returns records are reflected correctly.
• Plan and co-ordinate the quality control of goods.
• Select correct sample size in line with AQL standards
• Identify and report on defects and quality issues immediately.
• Submit sampled stock and documentation to QC for verification.
• Capture all returns and documentation to the ERP System.
• Identify stock that requires Full QC inspection
• Transfer stock and count sheets to QC team
• Ensure proper tracking and handover of stock to QC

Warehousing

• Ensure compliance with all policies, processes & procedures and that all staff are trained accordingly.
• Maintain all relevant documentation, product identification, location, and bin code accuracy.

Manage risk in respect of stock losses/shrinkage

• Supervise the counting of all incoming stock (verifying item code, size, quantity, style/description)
• Investigate and report stock shortages, stock losses and discrepancies immediately to relevant stakeholders.

Administration/Record keeping

• Ensuring all documentation is accurate, completed, always filed and audit ready (incl. count sheets, AQL sheets, receiving packs, AQL/QC documentation)

Stock Movement and Location Control

• Ensure all processes and procedures are adhered to and completed accurately in terms of physical stock transfer to QC, post QC movements and transfers to STK location.
• Ensure full procedure is adhered to in terms of branding (prep of PI, stock transfer to Branding Location, stock handover etc.)

Team Leadership

• Lead, train, and develop receiving employees, ensuring they adhere to processes, compliance requirements and good housekeeping.