Receipting Clerk FTC

Job Description

At RCL FOODS, we are driven by a purpose that goes beyond business. Our commitment to "We grow what matters" reflects our dedication to nourishing lives, communities, and the future. As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high-quality products and making a positive impact.

As we continue to grow, RCL FOODS is searching for a Receipting Clerk FTC to join our Procurement Team. This position is a fixed term contract, based at our National Office in Westville, Durban, it falls part of the Transactional Procurement Function. The purpose of this role is to execute the goods receipting of all National Office non-stock items, and services.

Duties & Responsibilities

Duties and Responsibilities:

DAILY OPERATIONAL EXECUTION

Receipting of non-stock items, and service items in compliant and timely manner

Ensure compliance with established procedures and company standards including levels of authority

Ensure that high level of house-keeping are maintained

NON-STOCK ITEMS

The Receipting Clerk FTC must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO

Once the PO has been identified, Receipting Clerk FTC who physically received the items must check the delivery note against the physical stock for following:

• Item correctness
• Quantity of stock
• Visual quality
• If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice
• Once the Receipting Clerk FTC is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department

SERVICES

Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed

The invoice and applicable job card must be submitted to the Operational Procurement for receipting

The Receipting Clerk FTC will capture the receipt on the ERP system

Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed

After completion of above steps, the Receipting Clerk FTC must create a service entry sheet on the ERP system

ERP PROCESSING

The Receipting Clerk FTC must create and / or capture the goods receipt on ERP system against the PO

Delivery note number must be included on Goods Receipt entry

All delivery documents from the supplier must be filed

EFFECTIVE TEAMWORK AND SELF-MANAGEMENT

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution

Manage colleagues expectations and communicate appropriately

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives

KPIS

Compliance with receipting policies and procedures including company levels of authority

Accuracy of documentation and data

All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end

Purchase order are to be expedited timeously

Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours

No open purchase orders after delivery date on system i.e. BI Cube and SAP systems

ADHOC AMINISTRATIVE DUTIES

General administrative duties

Administration of 3G data cards applications for Group Services:

Issue 3G cards to employees on fully approved workflow requests

Order 3G cards from preferred service provider as required

Maintenance of master-list of all 3G cards allocated to employees

Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider

Minimum Requirements

Minimum Requirements:

Matric Certificate

Diploma or Degree in Supply Chain or Finance

Working experience on SAP