PROVINCIAL OFFICE ADMINISTRATOR (MONTANA)

We are looking for an individual with secretarial and excellent customer services eperience to work with the Pronvincial Structure to ensure that work is peformed efficiently, effectively and accurately.

You will be working for a well-established company that is over 100 years old with strong values. An organization that values employee development and rewards excellent performance.

Responsibilities

• General reception duties to manage visitors
• Circulation and recording of all mail
• Render administrative duties to Area Managers
• Handle enquiries and give support related to responsibilities of Area Managers, Insurance offices and external supplies
• Back up for Area Manager with tasks when they are travelling
• Organize and coordinate meetings, training facilities and events
• Attend meetings and take minutes during those meetings
• Prepare refreshments for meetings
• Managing diary for training room bookings for life office meetings and training
• Maintain, utilize and back up provincial filling system
• Managing of the information bus on behalf of the province
• Assist with duties in museum where necessary
• Administer Area Managers Leave
• Manage Promotional Items
• Coordinate Provincial and Area Offices Functions
• Compile Consolidated Sponsor Report Monthly
• Scheduling monthly one on one meetings with area managers
• Quarterly meetings and team meetings
• Provincial Manager Itinerary
• Keep updated COC certificates for mortuaries and electricity
• Petty cash management and monthly reconciliation thereof
• Follow up on outstanding claim payments and manage quotations and load on facility management system
• Follow up on outstanding payments from suppliers
• Buy groceries for office
• Manage the water and electricity account for Provincial office
• Send electricity claims of branches to the relevant departments and follow up to ensure payments are made on time and general office duties