Overview
Project Coordinator Jobs in South Africa at HIREXE
Title: Project Coordinator
Company: HIREXE
Location: South Africa
Project Coordinator
Company: Projex
Location: Fully Remote
Hours: Must be available to work Eastern Standard Time (EST) business hours
About the Role
Projex is seeking a highly organized and detail-oriented Project Coordinator to support day-to-day project operations, client coordination, and administrative processes. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and enjoys keeping projects moving efficiently from initiation through completion.
The Project Coordinator will play a key role in order management, invoicing, RFP coordination, warranty administration, and overall project support while working closely with internal teams, clients, vendors, and installers.
Key Responsibilities
Project Coordination & Order Management
- Manage order placement and ensure accuracy of project-related orders
- Track orders and provide timely updates to internal teams and clients
- Coordinate invoicing and billing management processes
- Monitor receivables, retention, and project-related financial tracking
- Maintain accurate project documentation and records
RFP (Request for Proposal) Coordination
- Review and vet incoming RFPs to determine applicable project scope
- Respond to RFP submissions, including professional decline responses when appropriate
- Initiate the scope review, specification, and pricing process for Project Manager review and handoff
- Assist with organizing proposal documentation and administrative follow-up
Service & Warranty Coordination
- Coordinate scheduling between clients and installation teams
- Submit and manage warranty claims
- Order replacement parts for non-warranty service work
- Track service and warranty requests to ensure timely resolution
Administrative Support
- Complete and maintain GC (General Contractor) prequalification processes
- Assist with external administrative and compliance-related tasks
- Support internal project management workflows and operational processes
Qualifications
- Previous experience in project coordination, operations coordination, construction administration, or a related role
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Experience managing invoices, billing, receivables, or project financial tracking
- Ability to manage deadlines and prioritize effectively
- Comfortable working independently in a fully remote environment
- Proficiency with Microsoft Office, Google Workspace, and project management tools
- Experience working with RFP processes is preferred
- Experience in construction, manufacturing, installations, or service coordination environments is a plus
Requirements
- Must be able to work full-time during Eastern Standard Time (EST) hours
- Reliable internet connection and remote work setup
- Strong attention to detail and follow-through
- Professional and client-focused communication style
What Success Looks Like
- Projects and orders are accurately tracked and managed
- RFP workflows are organized and responsive
- Billing and invoicing processes remain up to date
- Clients and installers experience smooth scheduling and communication
- Administrative and warranty processes are handled efficiently and proactively