Project Coordinator

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One of the conditions under the Protection of Personal Information Act 4 of 2013 (POPIA) provides that candidates have the right to be informed about the collection and use of their personal information,

In the course of your application: we may

• collect personal information that may be used to identify potential professional opportunities other than the job you have applied for but of which we think might be of interest to you.
• use your Personal Information to confirm references or background checks you have provided us.
• request your consent to participate in aptitude tests or recruitment assessments.

We also use your personal information to respond to your inquiries, to verify your information and to share information with you.

Your personal information will be securely stored by the Human Capital Department and it will be retained for a period of up to 12 months as of the closure of the application procedure if your application is unsuccessful, and in case of a successful application and you are hired, your data will be transferred to your personal employee file.

By applying for this position, you consent to us processing your personal information.

We reserve the right to make an appointment. If you have not heard from us within 30 (thirty) days of the closing date, please accept that your application was unsuccessful. Correspondence will be entered into only with shortlisted candidates.

Job Purpose:

To provide administrative support to the project team, ensuring the smooth coordination and execution of projects

Key Job Outputs:

• Take minutes of the project meeting
• Coordinate project management activities, resources, equipment and information
• Break down projects into manageable tasks and set timeframes
• Liaise with clients to identify and define project requirements, objectives and scope
• Assign tasks to internal teams and assist with schedule management
• Ensure that the needs of clients are met as projects evolve
• Help prepare budgets and analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Communicate project status to all participants
• Work with the Project Manager to eliminate any issues that may come up
• Use tools to monitor working hours, plans and expenditures
• Issue legal paperwork such as contracts and terms of agreement
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met by conducting quality assurance tests
• Coordinate and drive project execution while contributing hands-on as needed

Core Competencies:

• Excellent communication skills
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving skills
• Planning and Organising
• Following Instructions and Procedures
• Deciding and Initiating Action
• Verbal and written communication skills
• Ability to work under pressure
• Ability to work in a team as well as alone

Required learning and Experience:

• Bachelors Degree in related field
• 1-3 Years experience in a project coordination or administrative role
• Familiarity with project management tools and software
• Proficient in Microsoft office (MS Project, excel, Word PowerPoint)

Closing date: 28 April 2026