Overview
Portfolio Operations Coordinator; Real Estate & Property Management – A323 Jobs in Cape Town, South Africa at Pearl
Position: Portfolio Operations Coordinator (Real Estate & Property Management) – A323
IndustryWork Arrangement
Fully Remote (with required overlap during Eastern Time business hours)
Job TypeWork Schedule
Primary overlap with Eastern Time (New York) business hours (approx. 9:00 AM – 5:00 PM ET)
Availability on Slack and responsiveness outside core hours may be required during peak periods
Locations:
Anywhere Remote (Global – must be able to work Eastern Time hours)
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.
Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: WATCH HERE
Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
About the Company
Our client is a long-standing, family-operated real estate company managing a portfolio of residential properties. With a strong legacy of operational excellence and long-tenured employees, the company emphasizes high standards, accountability, and continuous improvement across its property management operations. The team operates in a collaborative, non-corporate environment where ownership, reliability, and attention to detail are highly valued.
Role Overview
The Portfolio Operations Coordinator serves as the central operational hub supporting a multi-property residential portfolio. This role exists to ensure that critical workflows—ranging from lease administration to compliance tracking—are executed accurately, efficiently, and proactively.
You will work closely with leadership, property managers, vendors, and legal partners to coordinate operations across multiple properties. The role is highly execution-focused, requiring strong organization, attention to detail, and the ability to manage multiple concurrent workflows independently.
This is a high-trust position for someone who thrives in fast-paced environments, takes initiative without prompting, and consistently ensures that nothing falls through the cracks..
Your Impact
You will play a critical role in maintaining operational excellence across the property portfolio by ensuring accuracy, consistency, and proactive follow-through.
Your work will directly contribute to improved collections processes, timely legal coordination, and zero-miss compliance tracking. You will streamline workflows that reduce leadership oversight needs and improve communication across internal and external stakeholders.
By maintaining clean data, organized reporting, and reliable coordination, you will help drive efficiency, protect revenue, and support a high standard of property operations.
Core Responsibilities Delinquency Management & Collections Coordination – 25%
- Follow up on delinquent accounts and initiate outreach starting mid-month
- Send notices and coordinate communication for overdue balances
- Schedule and conduct payment plan discussions with residents
- Maintain accurate delinquency tracking reports across properties
- Escalate accounts to collections with complete and organized documentation
Legal Liaison & Compliance Tracking – 20%
- Coordinate with external legal counsel on tenant-related matters
- Track legal timelines, filings, and notice requirements
- Manage documentation and ensure completeness of legal records
- Facilitate signatures and approvals to move legal processes forward
- Proactively update leadership on legal status and next steps
Licensing, Permits & Regulatory Filings – 15%
- Track all licenses and permits across the property portfolio
- Manage renewal calendars and ensure timely submissions
- Confirm completion and distribute updated documentation internally
Title: Portfolio Operations Coordinator; Real Estate & Property Management – A323
Company: Pearl
Location: Cape Town, South Africa
Category: