Overview
Personal Assistant (Remote | Part-Time) Jobs in Umhlanga, KwaZulu-Natal at Silver Oaks Dental Clinic
Company: Private Principal / Practice Owner Location: Remote Type: Part-Time (with potential to grow to Full-Time) Reporting to: Principal (Practice Owner & CEO)
About the Role
This is not a typical admin job.
The right person for this role will act as the right hand of a busy and high-performing dental practice owner. You will protect his time, clear his path, and ensure nothing falls through the cracks — so he can operate at his highest level.
What You’ll Be Responsible For
Email & Communication Management
- Triage, label, and manage a high-volume inbox across multiple domains
- Draft and send responses on behalf of the principal with appropriate tone and authority
- Follow up on outstanding threads and ensure no communication is dropped
Calendar & Scheduling
- Manage a complex calendar across personal, professional, and business commitments
- Schedule meetings, appointments, and calls
General Administration
- Manage task lists and ensure priorities are tracked and actioned
- Prepare documents, letters, and correspondence to a high standard
- Assist with research, supplier follow-ups, and administrative coordination across multiple business entities
Systems & Process Support
- Work within existing tools (and help improve them) — including project management platforms, shared drives, and AI-assisted workflows
- Flag bottlenecks and proactively suggest improvements to how things are run
Who You Are
- Exceptionally organised — you instinctively create order out of chaos and never need to be chased
- Tech-comfortable — you are at ease with email platforms, calendar tools, Google Workspace or Microsoft Office, project management apps (e.g. Jira), and increasingly confident using AI tools like ChatGPT or Claude
- A strong communicator — your written English is polished and professional; you can represent a principal with warmth, authority, and discretion
- Proactive, not reactive — you anticipate needs, ask smart questions, and take initiative rather than waiting to be directed
- Discreet and trustworthy — you handle sensitive business and personal information with complete confidentiality
- Self-directed — you are comfortable working independently in a remote setting and are accountable for your own output without needing micromanagement
- Fast and accurate — you do things once, correctly, and with a high standard of attention to detail
Minimum Requirements
- Experience in a PA, EA, or senior administrative type role
- Proven ability to manage a busy inbox and multi-person calendar independently
- Proficiency with Google Workspace and/or Microsoft Office (Word, Excel, Outlook)
- Reliable remote work setup: dedicated workspace, stable internet, laptop/desktop
- Excellent written and verbal communication in English
Advantageous
- Experience supporting a business owner, entrepreneur, or high-performing executive
- Familiarity with AI tools and an appetite to integrate them into daily workflows
- Experience with project management platforms
- Prior experience in healthcare, professional services, or a multi-entity business environment
What You’ll Get
- A part-time role with the very real potential to grow into a full-time position as trust is established
- The opportunity to work closely with a forward-thinking, growth-oriented business owner
- A dynamic, varied role — no two days are the same
- Flexibility to work remotely on your own terms, within agreed availability windows
- Exposure to multiple businesses and a high-performance operating environment
How to Apply
Please send the following to [email protected]:
- A brief cover letter (maximum one page) telling us specifically why this role suits you — generic applications will not be considered
- Your CV
- Recent Photo
Only shortlisted candidates will be contacted. We are looking to fill this position promptly for the right person.
Job Type: Part-time
Work Location: Hybrid remote in Umhlanga, KwaZulu-Natal
Title: Personal Assistant (Remote | Part-Time)
Company: Silver Oaks Dental Clinic
Location: Umhlanga, KwaZulu-Natal
