Overview

Payroll & Accounts Payable Officer Jobs in Nyeri, Nyeri, Kenya at Wingubox Ltd

Title: Payroll & Accounts Payable Officer

Company: Wingubox Ltd

Location: Nyeri, Nyeri, Kenya

Job Detail

  • Experience 3 Years
  • Industry HR and Recruiting Services
  • Qualification University/College Degree

Job Description

JOB DESCRIPTION

Position: Payroll & Accounts Payable

Location: Nyeri

As a Payroll & Accounts Payable Officer, you will be responsible for managing the organization's payroll and accounts payable functions, ensuring accurate and timely payroll processing, vendor payments, reconciliations, and financial reporting. You will work closely with HR, Finance, and external vendors to maintain compliance, strengthen financial controls, and support efficient financial operations.

The ideal candidate should possess strong accounting and payroll knowledge, excellent attention to detail, and experience managing international payroll and vendor payments. The candidate should be highly organized, analytical, and capable of working in a fast-paced environment while maintaining accuracy and confidentiality.

Key Responsibilities

Payroll Management

  • Manage the end-to-end payroll process, ensuring accurate and timely payroll processing.
  • Maintain payroll records, employee compensation data, and payroll documentation.
  • Ensure compliance with statutory payroll deductions, tax regulations, and labor laws.
  • Prepare payroll reports and support payroll reconciliations.
  • Address payroll-related inquiries from employees and stakeholders.
  • Collaborate with HR and Finance teams to ensure payroll accuracy and compliance.

Accounts Payable Management

  • Receive, review, validate, and process supplier invoices accurately and in a timely manner.
  • Verify invoices against purchase orders, contracts, and supporting documentation.
  • Prepare and process weekly and monthly payment runs.
  • Manage local and international vendor payments, including foreign currency transactions.
  • Reconcile vendor statements and resolve payment discrepancies promptly.
  • Maintain accurate vendor records, contracts, and compliance documentation.
  • Respond to vendor inquiries regarding payment status and account balances.

Financial Reporting & Compliance

  • Support month-end and year-end closing activities.
  • Prepare accruals, prepayments, payroll, and accounts payable journal entries.
  • Perform payroll and vendor reconciliations and ensure the accuracy of financial records.
  • Support internal and external audits by providing relevant documentation and schedules.
  • Ensure compliance with company policies, accounting standards, payroll regulations, and IFRS requirements.
  • Maintain strong internal controls across payroll and accounts payable functions.

Process Improvement & Collaboration

  • Identify opportunities to automate and streamline payroll and accounts payable processes.
  • Collaborate with HR, Procurement, Operations, and Finance teams to improve workflows and controls.
  • Assist in documenting finance and payroll procedures and policies.
  • Support continuous improvement initiatives and finance-related projects.

Key Competencies & Skills

  • Strong payroll, accounting, reconciliation, and analytical skills.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time-management abilities.
  • Advanced proficiency in Microsoft Excel and financial reporting tools.
  • Strong verbal and written communication skills.
  • Ability to manage multiple priorities and meet strict deadlines.
  • Strong problem-solving and decision-making skills.
  • Ability to work collaboratively across departments and with international stakeholders.
  • High level of integrity, professionalism, and confidentiality.

Preferred Qualifications & Experience

  • Bachelor's Degree in Accounting, Finance, Business Administration, or a related field..
  • An internationally recognized accounting qualification, such as ACCA, CIMA, or equivalent, is highly preferred.
  • Minimum of 3–5 years of experience in Payroll, Accounts Payable, Accounting, or Finance roles.
  • Experience supporting international or multi-country payroll and finance operations is required.
  • Demonstrated experience working with global payroll providers, international vendors, foreign currency transactions, and cross-border financial processes.
  • Strong understanding of payroll processing, statutory deductions, accounts payable, accrual accounting, reconciliations, and financial controls.
  • Experience using payroll systems, HRIS platforms, and ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, QuickBooks, Workday, ADP, or similar platforms.
  • Familiarity with IFRS and international accounting practices.
  • Experience supporting internal and external audits preferred.
  • Strong English communication skills required; additional language skills are an advantage.

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