Overview
Operations Coordinator (Executive Support) Jobs in Home Based at Practice Promotions
About Us
Practice Promotions is the leading full-service marketing agency dedicated to helping physical therapy practices grow and dominate their local markets. With over 15 years of experience, our team of 75+ professionals includes digital marketers, SEO specialists, web developers, graphic designers, customer success experts, and PT professionals all working together to deliver measurable results for our clients.
We are a fast-paced, collaborative, and growth-focused company that values proactive communication, innovation, and people who genuinely care about helping others succeed.
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our VP of Operations and production teams. This role is ideal for someone who thrives in a fast-moving digital environment, enjoys keeping teams organized, and can confidently manage multiple priorities while maintaining professionalism and accuracy.
As Executive Assistant to the VP of Operations, you will play a key role in supporting communication, operational coordination, project follow-up, reporting, scheduling, and client-related tasks across multiple departments including Web, SEO, Customer Success, PPC, Digital Support, and Patient Engagement Services.
This is a fully remote offshore contractor position. Candidates must be available to work during U.S. Eastern Standard Time business hours.
Key Responsibilities
- Manage the VP of Operations’ calendar, scheduling, meetings, and communications
- Coordinate and track operational projects, follow-up items, and departmental action plans
- Serve as a liaison between leadership and internal production teams
- Support cross-department communication and help ensure operational tasks stay on track
- Work directly with clients regarding contract upgrades and operational requests
- Gather, organize, and present operational reports, data, and statistics
- Maintain organized documentation and internal records across systems such as Monday.com, Basecamp, and Google Workspace
- Assist with meeting coordination, agendas, notes, and follow-up communication
- Help prioritize incoming requests and ensure timely responses
- Support special projects and operational initiatives as needed
Qualifications
- 3+ years of experience in an executive assistant, operations coordinator, project coordinator, or similar role
- Strong written and verbal English communication skills
- Excellent organizational skills and strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Comfortable working independently and proactively solving problems
- Experience using project management systems such as Monday.com, Basecamp, ClickUp, Asana, or similar platforms
- Proficiency with Google Workspace and modern software tools
- Experience working in a digital marketing, agency, or operations-focused environment preferred
- Client-facing communication experience is a plus
- Must be comfortable working full-time during Eastern Standard Time hours
What We Offer
- Competitive compensation
- Fully remote work environment
- Supportive and collaborative company culture
- Opportunities for long-term growth and advancement
- Exposure to multiple areas of digital marketing and operations
- The opportunity to work alongside a highly experienced leadership and production team
Practice Promotions is an equal opportunity employer. We value diversity and encourage qualified candidates from all backgrounds to apply. If you enjoy organization, communication, problem solving, and supporting high-performing teams, we would love to hear from you
Pay: R201,00 – R268,00 per hour
Work Location: Remote
Title: Operations Coordinator (Executive Support)
Company: Practice Promotions
Location: Home Based
