Overview
Office Receptionist Jobs in Durban, KwaZulu-Natal, South Africa at ExecutivePlacements.com
Title: Office Receptionist
Company: ExecutivePlacements.com
Location: Durban, KwaZulu-Natal, South Africa
Recruiter:
Meondoholdings.co.za
Job Ref:
Office Receptionist
Date posted:
Saturday, April 4, 2026
Location:
Durban, South Africa
Salary:
Market Related
SUMMARY:
Head Office Receptionist
POSITION INFO:
We are seeking a professional, well-presented, and highly organized Receptionist to be the first point of contact for our business. The successful candidate will ensure smooth front-office operations while providing excellent administrative support.
Scope of Work / Key Responsibilities:
- Greet and welcome clients, visitors, and guests in a professional and friendly manner
- Manage incoming calls and direct them to the appropriate departments
- Conduct PR calls to clients, ensuring professional communication and relationship building
- Schedule and coordinate appointments, meetings, and bookings
- Maintain and manage the reception area, ensuring it is clean, organized, and presentable at all times
- Oversee day-to-day office administrative duties and ensure smooth office operations
- Manage suppliers, including communication, coordination, and follow-ups
- Receive, verify, and process supplier invoices and statements accurately
- Assist with capturing and maintaining records of invoices and financial documentation
- Follow up on outstanding invoices and resolve discrepancies with suppliers where necessary
- Maintain filing systems (both electronic and manual) for easy retrieval of documents
- Handle incoming and outgoing mail, couriers, and deliveries
- Order and manage office supplies and ensure stock levels are maintained
- Provide general administrative support to management and various departments
- Maintain confidentiality of sensitive company and client information
Requirements:
- Proven experience as a Receptionist, Administrative Assistant, or similar role
- Strong administrative and organizational skills
- Excellent verbal and written communication skills
- Professional appearance and customer-focused attitude
- Ability to multitask and manage time effectively
- Basic understanding of invoicing and supplier management
- Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Competencies:
- Strong interpersonal and client service skills
- Attention to detail and high level of accuracy
- Ability to work under pressure in a fast-paced environment
- Problem-solving skills and a proactive approach
Salary:
- Market-related salary package, based on experience and qualifications