Overview
Office Manager ( Quantity Surveyor) Jobs in Durban at Kukhanye-Kwande Solutions
Key Duties & Responsibilities
- Overseeing daily office operations and ensuring smooth administrative processes.
- Managing office schedules, meetings, and appointments for the team.
- Coordinating tender documentation, submissions, and filing systems.
- Assisting with preparation, formatting, and management of quantity surveying reports, contracts, and project documents.
- Maintaining accurate records of project files, invoices, quotations, and procurement documents.
- Liaising with clients, contractors, suppliers, and stakeholders regarding project administration.
- Managing office budgets, petty cash, supplier payments, and invoice tracking.
- Ensuring compliance with company policies and maintaining confidential records.
- Supervising administrative staff and providing operational support to the quantity surveying team.
- Handling correspondence, calls, emails, and client enquiries professionally.
- Managing office supplies, equipment, and service providers to ensure uninterrupted operations.
- Assisting with timesheets, staff leave records, and general HR administrative duties.
- Maintaining organised filing systems for contracts, BOQs (Bills of Quantities), project costs, and compliance documents.
- Supporting project coordination by tracking deadlines, meetings, and deliverables.
- Preparing reports, presentations, and general office documentation.
Qualifications and Experience
- Diploma or Degree in Business Administration, Office Management, Project Management, Construction Management, or related field.
- Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
- Knowledge of document management systems and project administration tools will be advantageous.
- 5 or more years’ experience as an Office Manager
- Previous experience within Quantity Surveying, Construction, Engineering, Architecture, or Built Environment firm preferred.
- Experience managing tender documentation, quotations, contracts, invoices, and project-related administration.
- Strong experience in client liaison, supplier coordination, and stakeholder communication.
- Experience with procurement administration and office budget management advantageous.
- Proven ability to manage multiple deadlines and support project teams in a fast-paced environment.
- Experience supervising administrative staff will be beneficial
Ability to commute/relocate:
- Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Reason for leaving Current/ previous Company?
- What is your Current/Previous Salary?
- What is your Expected Salary?
- Gender (Information collected for Employment Equity and transformation purposes only. Disclosure is voluntary and confidential.)
- Race (Information collected for Employment Equity and transformation purposes only. Disclosure is voluntary and confidential.)
- Availability?
Education:
- Diploma (Required)
Experience:
- Office Management: 5 years (Required)
- Construction/ Quantity Surveyor industry: 4 years (Required)
License/Certification:
- Driver’s License (Required)
Work Location: In person
Title: Office Manager ( Quantity Surveyor)
Company: Kukhanye-Kwande Solutions
Location: Durban
