Office Manager

Job Advert Summary

Minimum Requirements

• Diploma in Office Administration (Essential/Minimum)
• Certificate in Business Administration (Essential/Minimum)
• Bachelor’s Degree in a relevant field (Recommended/Desirable)
• Minimum of 3 years of professional experience managing administrative, coordination, research, and analysis tasks in a corporate environment
• Proficient in Microsoft Office Suite and document management systems
• Strong interpersonal skills for effective communication and collaboration within a team and organization-wide
• Demonstrated ability to manage multiple projects, prioritise tasks, and work under pressure in a fast-paced environment
• Experience in budget management including tracking expenses and processing invoices
• Knowledge of compliance processes and statutory regulations related to labor laws, health and safety regulations, and data protection laws
• Ability to work independently and collaboratively, supporting cross-functional projects and initiatives
• Strong planning, organising, and integration skills with attention to detail and a proactive approach to problem-solving
• Ability to build and maintain positive relationships with internal and external stakeholders
• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities

• Oversee and manage daily administrative operations, ensuring a well-organised and efficient office environment.
• Coordinate schedules, appointments, and meetings for the team, including preparing agendas and taking minutes.
• Manage and monitor the team’s budget, tracking expenses, processing invoices, and reporting to stakeholders.
• Act as a liaison between internal and external stakeholders to facilitate effective communication and collaboration.
• Ensure compliance with statutory regulations and internal processes, maintaining document control systems.
• Plan and coordinate events, workshops, and special projects, managing logistics and necessary resources.
• Handle travel arrangements, bookings, and itineraries, and accompany team members when required.
• Maintain and secure important documents, ensuring confidentiality and version control.
• Ensure the office is equipped with necessary supplies and equipment, coordinating with vendors as needed.
• Support cross-functional initiatives by collaborating with various departments to achieve organisational goals.