Overview
Office Assistant Jobs in Bellville South, Western Cape at Andlou Trading
The suitable candidate should have these minimum requirements:
- Proficient in Microsoft Office Suite, especially Excel (sound basic knowledge) and general computer literacy;
- Good understanding of general accounting and office admin functions;
- Able to communicate clearly (verbally and in writing) with tenants, suppliers and maintenance staff;
- Able to process supplier and debtor invoices accurately on an accounting package (will be trained to use Pastel Accounting);
- Preferably be able to perform creditor reconciliations to statements (or have sufficient basic accounting knowledge to be trained);
- Be an organised individual with strong administrative skills, who pays attention to detail;
- Be able to work independently and take ownership of responsibilities;
- Be trainable and be eager to learn new skills;
- Own transport & fully bilingual – English and Afrikaans;
- Able to adhere to deadlines;
- Able to work in a team and take instructions in a flat organisational structure company; and
- Able to multi-task and prioritise important tasks.
JOB DESCRIPTION:
FINANCIAL
- Capturing supplier invoices accurately;
- Reconciling supplier statements to Pastel;
- Correspondence with suppliers;
- Monthly preparation of supplier batches for payment;
- Capturing of debtor recovery invoices;
- Monthly follow-up of outstanding debtors under guidance of Operations Manager;
- General tenant/debtor support and handling of enquiries relating to invoices and statements; and
- General office administration.
OPERATIONS:
- General support to the Operations Manager including tenant support as needed;
- Assisting Operations Manager with marketing of vacant premises and arrangement of viewing appointments;
- Vehicle licensing & maintenance recordkeeping ;
- Supervision of onsite cleaners & security personnel when needed;
- Administration relating to rental and other operational activities as needed by Operations Manager;
- Management and ordering of office stationery; and
- Handling of mail and emails.
Pay: From R14 000,00 per month
Work Location: In person
Title: Office Assistant
Company: Andlou Trading
Location: Bellville South, Western Cape
