Overview
Office Administrator/Receptionist Jobs in Port Elizabeth, South Africa at GIBB
SVA International offers a range of services, including Architecture, Urban Design and Project Management.
Our Gqeberha office is looking for another talented professional to complement its team in the form of an Office Administrator/Receptionist
.
We welcome your application if you believe you meet the requirements for this position.
Core Purpose
To deliver professional front-office reception services while providing efficient, accurate, and comprehensive administrative support to SVAI Executives and the broader Studio, ensuring smooth day-to-day operations and consistently high standards of service delivery.
Key Performance Areas (KPAs)
1. Front Office & Reception Management
- Manage the reception area, ensuring a welcoming and professional environment for all visitors.
- Greet and assist visitors, ensuring adherence to company protocols.
- Answer, screen, and direct incoming calls professionally; take and relay accurate messages.
- Handle general enquiries and direct them to the appropriate individuals or departments.
- Assist with general reception-based administrative tasks such as filling out forms, filing, and responding to phone and email enquiries (non-duplication).
2. Administrative Support
- Provide comprehensive administrative support to SVAI Executives, including:
- Meeting coordination and logistics
- MS Office support
- Travel arrangements and driver requests
- Handling deliveries and related logistics
- Coordinate diaries and schedules for Directors and Executives.
- Assist with the preparation and submission of expense claims.
- Manage and maintain leave schedules, particularly during peak holiday periods.
- Assist with onboarding processes, including the setup of new employees.
- Provide administrative support for recruitment processes.
- Support the Project Administrator with ad hoc administrative tasks when required.
3. Document & Systems Management
- Maintain and manage the Studio’s document library.
- Administer and ensure accuracy of the electronic Document Management System.
- Support quality management processes by liaising with Project Leaders to complete and close quality checks.
4. Finance & Project Administration
- Prepare, verify, and capture project invoices and manage sub-consultant payments.
- Assist with capturing and processing monthly disbursements.
- Perform project account reconciliations and audits.
- Compile financial spreadsheets, reports, statements, and other financial documents as required.
- Receive and capture cash payments (petty cash).
5. Marketing & Stakeholder Support
- Fulfil marketing representative responsibilities as required.
- Support internal and external communication initiatives where applicable.
6. General Office Administration
- Manage incoming and outgoing mail, courier services, and deliveries.
- Oversee stationery and consumables for the Studio.
- Provide general administrative support across the Studio as needed.
Title: Office Administrator/Receptionist
Company: GIBB
Location: Port Elizabeth, South Africa
Category: