Overview
Office Administrator Jobs in Gauteng at CSPC
Managing Correspondence (Emails, Phone Calls, Visitors)
- Email Communication: Sorting, prioritizing, and responding to emails on behalf of teams or executives.
- Phone Handling: Answering, screening, and directing calls to the appropriate personnel.
- Visitor Management: Greeting guests, managing sign-ins, and coordinating with staff for appointments.
Organizing Files and Records
- Maintaining both digital and physical filing systems for easy retrieval.
- Ensuring documents are properly labeled, stored, and archived as needed.
- Handling confidential information with discretion and compliance with data protection policies.
Handling Scheduling and Logistics
- Coordinating appointments, meetings, and travel arrangements for staff.
- Managing conference room bookings and resolving scheduling conflicts.
- Overseeing office supplies and ensuring necessary materials are stocked.
Coordinating Meetings and Taking Minutes
- Sending out meeting invites, agendas, and reminders to participants.
- Setting up meeting rooms with required equipment (projectors, video calls, etc.).
- Recording meeting minutes, summarizing key points, and distributing follow-up action items.
Processing Invoices and Purchase Orders
- Verifying and processing vendor invoices for payment.
- Tracking expenses and ensuring they align with budgets.
- Assisting with procurement by raising purchase orders (POs) and liaising with suppliers.
Maintaining Internal Communication Flow
- Serving as a central point of contact between departments.
- Disseminating company announcements, policy updates, and memos.
- Facilitating smooth information exchange to prevent miscommunication.
Pay: From R10 000,00 per month
Work Location: In person
Title: Office Administrator
Company: CSPC
Location: Gauteng
