Overview
Office Administrator Jobs in Pretoria at Geo Pollution Technologies
GPT requires the services of an Office Administrator to be stationed at the Pretoria office. The successful candidate will be responsible for a wide scope of duties to support the needs to management and staff, coordinate some operational needs and assist with financial tasks. This position requires the employee to work in a physical office location and does not offer the option of working remotely or from home.
Essential skills and deliverables:
· Outstanding organisational skills
· Basic project management skills would be an advantage
· Supplier management (vendor application, updating of records, filing of documentation)
· Client management (data capturing, filing of documentation)
· Managing general office administration and executing ad-hoc duties
· Perform the reception function courteously and with a professional image and assist with general queries, when required
· Maintain an accurate, comprehensive and accessible manual and electronic filing system
· Update and maintain online external financial systems
· Place orders/obtain quotes for relevant admin/office accessories, check and process delivery notes and invoices, ensure sufficient stock available
· Assist with monthly invoicing
· Control of petty cash box and reconcile petty cash at month end
· Organise accommodation bookings and coordinate for staff travelling to sites
· Assist Office Manager with verifying and reconciling claim forms before payment
· Update and maintain training documents monthly
· Booking of external training courses
Qualification and minimum requirements:
· Matric certificate, ideally a post-matric Certificate or Diploma (office administration, financial) will be an advantage
· At least 5 years’ work experience of which 5 years working in a support function
· Experience in client interaction and dealing with clients and other stakeholders
· Proven MS Office proficiency, especially Word and Excel
· Basic accounting skills
· Driver’s license
· The successful candidate must demonstrate prior experience in coordinating multiple tasks and handling financial administrative tasks such as invoicing and cost tracking
· Please include a brief summary of your experience in these areas with your application. Applications that do not meet these requirements will not be considered.
Inherent requirements of the job:
· Ability to manage multiple tasks at a time while paying attention to detail
· Excellent verbal and written communication skills
· Be able to work under pressure
· Ability to work independently (with minimal supervision)
· Planning, organising and execution
· Problem solving skills
To apply submit your CV with a brief summary as indicated above, and a copy of your valid driver’s license to [email protected] and use the reference number in the subject line: PTA-ADMIN-01. If we do not contact you within 14 days after submitting your CV, your application was unsuccessful.
Experience:
- Financial and administrative: 5 years (Preferred)
License/Certification:
- Drivers License (Preferred)
Work Location: In person
Title: Office Administrator
Company: Geo Pollution Technologies
Location: Pretoria
