Overview
Merchandise Coordinator Jobs in Cape Town, Western Cape, South Africa at ExecutivePlacements.com
Title: Merchandise Coordinator
Company: ExecutivePlacements.com
Location: Cape Town, Western Cape, South Africa
Recruiter:
Talented Recruitment
Job Ref:
DBN003121/TK
Date posted:
Thursday, March 5, 2026
Location:
Cape Town, South Africa
SUMMARY:
A leading supplier in the fashion industry is seeking a Merchandise Coordinator to join their team in Cape Town.
The successful candidate will be responsible for the full end-to-end coordination of customer orders, managing supplier communication, and tracking production processes to ensure merchandise is delivered accurately and on time.
POSITION INFO:
Duties and Responsibilities:
Order & Production Coordination:
- Communicate buyer projection maps (monthly and seasonal) to suppliers to ensure production readiness for upcoming orders.
- Following design briefing, coordinate with factories to initiate development and proactively track lab dips, fit samples, and related submissions pending receipt of customer purchase orders.
- Obtain and manage official order documentation from buyers once pricing has been confirmed.
- Download, print, and verify purchase orders to ensure accuracy of delivery dates, pricing, and colour specifications.
- Issue weekly “on order” confirmations to suppliers for all orders raised.
- Provide factories with packing instructions and sealed approvals within required timelines.
- Distribute customer order copies to factories, including required wholesale pricing blocks where applicable.
System & Documentation Management:
- Load approved costings into the sync system.
- Raise factory indents once briefs, order details, and costings have been fully captured in the system.
- Record and track all development submissions (fit samples, lab dips, strike-offs, PPS and BPS) within Sync.
- Facilitate workflow handover of submissions to Design for review and Quality Assurance for processing.
Approvals & Supplier Liaison:
- Submit development samples and approvals to buyers and actively follow up for feedback.
- Communicate buyer approvals and technical feedback to factories promptly.
- Coordinate re-submissions with suppliers when approvals are not granted.
- Manage ongoing correspondence with factories regarding design, style, packing, and barcode requirements.
- Respond to daily operational queries from factories, shipping teams, buyers, and planners.
Production Monitoring & Reporting:
- Monitor production progress for all deliveries due within the current week and the following week.
- Maintain and update target tracking reports weekly in collaboration with the Merchandiser.
- Support production status management (MST) across all active orders.
- Ensure swing tag and print ticket requirements are communicated to factories for execution.
- Manage frequent order amendments and ensure all stakeholders are informed of updates.
Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, should you wish to keep abreast with our active roles.
IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).