Overview
Managerial Secretary Jobs in Heriotdale, Gauteng at Rand Plastics
Key responsibilities
- Manage and coordinate the managers calendar, scheduling meetings and appointments
- Handle daily administrative tasks, including emails, and correspondence on behalf of the manager.
- Prepare, proofread, and organise documents and presentations for meetings, ensuring accuracy and professionalism.
- Act as a point of contact between the manager and internal/external stakeholders, relaying messages and managing communication.
- Maintain organised records and filing systems, ensuring easy access to critical documents and information.
- Assist with personal tasks for the managing director, including occasional errands or ad hoc projects, as needed.
- Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters for the managing director’s attention.
- Handle confidential and sensitive information with utmost discretion and integrity.
- Support project management and ensure the managing director is well-prepared for all commitments and deadlines.
- Research and compile data for reports, proposals, and other documents as required.
- General Banking
Skills
- Proven organisational skills with the ability to manage multiple priorities and tasks effectively.
- Strong written and verbal communication skills for interfacing with internal teams and external contacts.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and calendar tools.
- High level of discretion and professionalism, especially when dealing with confidential or sensitive information.
- Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues.
- Adaptability to dynamic schedules and deadlines in a fast-paced environment.
- Keen attention to detail to ensure accuracy in document preparation and scheduling.
- Professional demeanour, excellent interpersonal skills, and a positive attitude.
- Ability to work independently and collaboratively, demonstrating flexibility and dependability.
Preferred experience and education
- Previous experience as a personal assistant, executive assistant, or in a related administrative support role.
- Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
- Experience supporting senior leadership in a fast-paced environment.
- Suited to a mature individual
Job Type: Full-time
Pay: R10 000,00 – R20 000,00 per month
Work Location: In person
Title: Managerial Secretary
Company: Rand Plastics
Location: Heriotdale, Gauteng
