Overview
Import & Documentation Executive (Supply Chain / Commercial) Jobs in Johannesburg Metropolitan Area at Midea Group
Title: Import & Documentation Executive (Supply Chain / Commercial)
Company: Midea Group
Location: Johannesburg Metropolitan Area
Import & Documentation Executive (Supply Chain / Commercial)
Department
Supply Chain / Logistics
Reporting To
Supply Chain Manager / Logistics Manager
Job Purpose
To manage and control all import, logistics, and commercial documentation processes to ensure timely customs clearance, regulatory compliance, and smooth end-to-end supply chain operations for the consumer goods distribution business.
Key Responsibilities
1) Import & Customs Documentation
- Prepare, review, and submit all import documentation for shipments.
- Coordinate with freight forwarders, shipping lines, and customs clearance agents.
- Ensure compliance with South Africa import and Export regulations and documentation requirements.
- Track shipments from origin to warehouse and provide status updates.
- Handle duty, customs, and clearance documentation.
- Make sure all related expenses/charges are within reasonable range and most competitive.
Key Documents Managed
- Bill of Lading / Airway Bill
- Commercial Invoice
- Packing List
- Certificate of Origin
- Delivery Orders
- Import permits and customs declarations
2) Supply Chain Documentation & Coordination
- Maintain shipment and logistics records in Midea systems.
- Coordinate with procurement, warehouse, and finance teams for shipment readiness.
- Track shipment schedules and update delivery timelines.
- Ensure correct documentation for warehouse receiving and inventory posting.
- Support inventory planning by providing inbound shipment visibility.
3) Commercial Documentation
- Prepare and verify sales and distribution documents.
- Coordinate documentation for distributors, retailers, and export customers if required.
- Ensure accuracy of pricing, HS codes, product descriptions, and quantities.
- Support trade compliance and regulatory documentation requirements.
Commercial Documents
- Sales invoices and delivery notes
- Credit notes and debit notes
- Proforma invoices
- LC (Letter of Credit) documentation when applicable
- Shipping and export documentation (if applicable)
4) Compliance & Regulatory Requirements
- Ensure compliance with local authorities and regulatory bodies.
- Maintain documentation archive for audits and inspections.
- Ensure proper document retention as per company policy.
- Stay updated on import/export regulations and documentation changes.
5) Process Improvement & Reporting
- Maintain documentation trackers and shipment dashboards.
- Identify delays and documentation gaps and propose improvements.
- Support KPI reporting related to shipment timelines and clearance lead times.
Key Skills & Competencies
- Strong knowledge of import/export and logistics documentation
- Familiarity with South Africa customs procedures and trade regulations
- High attention to detail and accuracy
- Strong coordination and communication skills
- Ability to manage multiple shipments and deadlines
- Proficiency in ERP systems and Microsoft Excel
Qualifications & Experience
- Bachelor’s degree in supply chain, Logistics, Business, or related field
- 2–5 years of experience in import/logistics/documentation in consumer goods, trading, or distribution companies
- Experience working with freight forwarders and customs agents preferred
Get to know more: https://www.midea-group.com/