Overview
HR Administrator – Immediate Available Jobs in Westlake at Africology
ABOUT US
At Africology, we cultivate awareness as a daily practice and wisdom as a way of working. We encourage our team to act with presence, discernment, and emotional intelligence – understanding that how we show up matters as much as what we do. Our culture values self-reflection, conscious communication, and personal responsibility, recognising that growth begins within. Employees are supported to deepen their understanding of themselves, their craft, and the living systems they work with, so that every action is thoughtful, ethical, and aligned. The mindset creates not only exceptional ser ice, but a workplace rooted in respect, clarity and purpose.
DUTIES & RESPONSIBILITIES
The HR Administrator provides administrative, coordination, and facilitation support across all HR functions, ensuring that processes are efficiently executed, properly documented, and well maintained. The role focuses on the day-to-day operational and administrative requirements of the HR function.
The HR Manager/Director retains overall responsibility for decision-making, approval of policies and procedures, employee relations outcomes, and the strategic direction of the HR function.
KEY PERFORMANCE INDICATORS: but not limited to
1. Employee Relations (Administrative Coordination)
- Prepare and issue documentation for disciplinary and grievance processes (notices, letters, packs)
- Schedule and coordinate disciplinary hearings and meetings
- Take minutes and ensure accurate record keeping of proceedings
- Maintain IR files, trackers, and case documentation
- Ensure all documentation is complete, filed, and audit-ready
- Assist with compiling bundles and documentation for CCMA/Bargaining Council matters
- Follow up on actions and deadlines as guided by the HR Manager
2. Performance Management Administration
- Coordinate performance review cycles (probation, quarterly, annual)
- Send reminders and track completion of reviews
- Ensure all signed performance documents are collected and filed
- Maintain performance management trackers and records
- Assist in compiling performance reports for the HR Manager
- Provide administrative support for performance-related processes
3. Recruitment and Onboarding Support
- Draft and post job advertisements as directed
- Screen CVs and organise candidate shortlists for review
- Schedule interviews and coordinate logistics
- Conduct reference checks and maintain records
- Prepare offer letters and employment contracts for approval
- Coordinate onboarding (employee documentation, induction scheduling)
- Manage exit administration (resignations, documentation, exit interviews)
4. HR Administration & Record Keeping
- Maintain accurate and up-to-date employee files (electronic and manual)
- Ensure all HR documentation is properly stored and easily accessible
- Assist with compiling HR reports (headcount, IR, recruitment, attendance, etc.)
- Support compliance documentation for EE, Skills Development, and B-BBEE
- Track and maintain training records and registers
- Coordinate and facilitate internal HR-related training sessions (e.g. policies, procedures, induction)
- Assist with identifying training needs and scheduling interventions
- Support the preparation and updating of company HR policies and procedures for review and approval by the HR Manager
- Ensure latest approved policies and procedures are communicated, implemented, and accessible to employees
- Ensure all documentation aligns with company policies and legislative requirements
- Maintain records of employee benefits (medical aid, provident fund, etc.)
- Ensure employees are correctly added, amended, or removed from the Bargaining Council system where applicable
- Manage administrative updates relating to Bargaining Council membership changes (new employees, terminations, and changes in employee status)
- Assist with onboarding employees onto the company medical aid plan and ensure all related documentation is completed and submitted timeously
5. General HR Support
- Provide day-to-day administrative support to the HR Manager
- Assist with HR projects and initiatives as required
- Ensure timely communication and follow-ups with employees and line managers
- Maintain confidentiality of all HR records and information
- Support audits by ensuring all documentation is complete and accessible
QUALIFICATION AND EXPERIENCE
QUALIFICATIONS:
- Diploma or Degree in Human Resources or related field
EXPERIENCE:
- 2–4 years’ experience in an HR administrative or HR coordination role
- Experience supporting core HR functions such as recruitment, employee records, payroll input administration, and onboarding
- Exposure to employee relations administration (disciplinary and grievance documentation, scheduling, record keeping)
- Experience with HR systems or payroll systems advantageous
- Previous experience in a structured HR environment supporting multiple HR functions preferred
- Exposure to basic labour legislation and HR compliance processes within South Africa
- Experience in coordinating training, maintaining training records, and supporting HR reporting will be beneficial
- Exposure to benefits administration (e.g. medical aid, provident fund, or bargaining council processes) will be an advantage
KEY SKILLS AND ATTRIBUTES
- Strong HR administration and coordination skills with excellent attention to detail
- Highly organised with the ability to manage multiple tasks and meet deadlines
- Solid understanding of HR processes including recruitment support, onboarding, and employee records
- Experience in employee relations administration (disciplinary and grievance coordination) advantageous
- Exposure to payroll input, benefits administration, and statutory processes will be beneficial
- Strong Microsoft Office skills (Excel, Word, Outlook); HR system experience an advantage
- Excellent communication skills with a professional and confidential approach
- Reliable, proactive, and able to work well under pressure in a fast-paced HR environment
REMUNERATION / BENEFITS
SALARY: R 12 000 – R 15 000
WHY JOIN US
- Competitive compensation package.
- Opportunities for career growth and advancement.
- A dynamic and collaborative work environment.
- Commitment to quality, safety, and environmental responsibility.
If you are ready to embrace a challenging and rewarding role within the natural skincare and wellness industry and possess the required skills and experience, we encourage you to apply. Africology is an equal opportunity employer, welcoming applications from individuals with diverse backgrounds and experiences. We are excited to welcome a passionate team member who shares our commitment to crafting authentic beauty products rooted in nature and holistic wellness.
Duties and responsibilities are not limited to the above job specifications, and additional requirements and instructions must be adhered to and complied with as needed and within legal limits. Duties, responsibilities, requirements, and/or instructions may change at any time in accordance with business or operational needs.
Job Type: Permanent
Pay: R12 000,00 – R15 000,00 per month
Application Question(s):
- Can you describe your experience supporting HR functions such as recruitment, onboarding, employee records management, and HR documentation?
- Have you been involved in preparing or coordinating disciplinary or grievance processes? What was your specific role in ensuring documentation and scheduling were handled accurately?
- Give an example of a time you had to manage large volumes of HR documentation or employee records. How did you ensure accuracy and compliance?
- Which HR or payroll systems have you used before, and how comfortable are you with maintaining trackers, reports, and spreadsheets in Excel?
- This role requires managing multiple HR tasks at once with strict deadlines. How do you prioritise your workload when everything feels urgent?
Work Location: In person
Title: HR Administrator – Immediate Available
Company: Africology
Location: Westlake
