Overview
Finance Administrator Jobs in Ballito at Shiptech petroleum
- Maintain and manage invoicing spreadsheets, ensuring accuracy and timely updates of financial records.
- Process sales orders, picking slips, and verify proof of delivery (PODs), invoices, and credit notes for accuracy and completeness.
- Prepare and distribute customer statements and general ledgers and proactively issue payment reminders.
- Verifying remittance advice from customers to confirm account balances and payments received.
- Handle customer account queries efficiently, ensuring prompt resolution and maintaining strong client relationships.
- Compile and share debtor aging reports with the sales team to support effective credit control.
- Actively follow up with customers and the sales team on overdue accounts to improve cash flow and reduce outstanding debt.
- Calculate and process interest invoices on overdue accounts in line with company policy.
- Manage the cash account, ensuring cash-up-front (CUF) customers make payment prior to order release.
- Review and assess customer credit applications to support sound credit risk management.
- Assist walk-in customers with orders, queries, and account-related matters in a professional manner.
- Collaborate with the Warehouse Supervisor to ensure accurate processing and movement of stock.
- Prepare and process customer quotations in line with business requirements.
- Provide updates to internal teams and customers regarding order status and deliveries.
- Capture and process daily bank transactions, ensuring accurate matching of customer receipts and supplier payments
- Perform regular bank reconciliations and resolve discrepancies timeously.
- Capture and reconcile all credit card transactions.
- Secure customer orders and manage collections to ensure sufficient cash flow for critical payments.
- Consignment stock invoicing and reconciliations.
- Process supplier invoices and maintain accurate records within the system.
- Manage creditor accounts, ensuring timely and accurate supplier payments.
- Maintain supplier reconciliations and monitor supplier age analysis reports.
- Address and resolve supplier queries and disputes relating to payments and deliveries.
- Capturing Po’s.
Administrative & Office Management
- Perform general office administration, including document management and filing systems.
- Supervise domestic worker and manage office consumables to ensure smooth daily operations.
- Perform reception duties.
Inventory
- Perform regular stock count reconciliations to ensure alignment between physical inventory and system records.
- Investigate and resolve stock variances, identifying root causes and implementing corrective measures to improve accuracy.
- Provide operational support during peak periods by assisting with product labelling to ensure timely order fulfilment and dispatch.
- Goods receipting stock with warehouse supervisor
Operations & Supply Chain Coordination
- Assist with scheduling and coordinating deliveries across all regions.
- Track and manage back orders to ensure timely fulfilment and delivery.
- Ensure all customer orders are processed accurately and within required timeframes.
- Maintain oversight of incoming customer orders and order processing workflows.
Operations & Compliance Support
- Manage company vehicle administration, including servicing, licensing, and maintenance tracking.
- Process fuel orders and ensure accurate capturing of fuel-related invoices within the creditors function.
- Monitor and coordinate renewals for equipment and compliance items, including forklift licenses, maintenance schedules, and fire extinguisher servicing.
Work Location: In person
Title: Finance Administrator
Company: Shiptech petroleum
Location: Ballito
