FINANCE & ADMIN: Finance/Sales Administrator & Executive PA

We are looking to employ an efficient, self-motivated and highly organised individual as finance/sales administrator & executive PA to the Managing Director and Director of Molenaar. This position is based in Paarl.

The successful candidate must have:

• Grade 12 minimum & preferably an office / finance administration or related qualification
• Minimum 10 + years relevant work experience
• Must have general finance experience
• Excellent administrative skills, highly proficient in Excel, Word & Pdf
• Preferably experienced in working on an ERP system (Qmuzik)
• Strong inter-personal skills
• Excellent communication skills and fluent in English to engage with international visitors and customers
• Self-driven and reliable who can work under pressure and independently

The successful candidate would be responsible for:

PA duties for the MD & Director:

• Manage Diary and boardroom bookings
• Arrange Meetings, internal and external
• Receive guests
• Expense claims
• Credit Card and Fleet card claim forms
• Travel Arrangements and Out of Town Allowances
• Ad Hoc duties relating to Sales orders and debtors outstanding

Executive secretary duties for the Commercial Manager and Group Financial Manager:

• Full bookkeeping functions for small family owned businesses
• Prepare quarterly board meeting summary reports
• Reserve Bank applications status summary reports
• Summary of Monthly Sales Meetings – includes outstanding quotes
• Sales Quotes referencing
• Binding of Sales Quote, to be sent to customers.
• Summary of open orders for the Packaging Equipment Division
• Job Costing summary for projects on request

General finance and admin duties:

• Vendor forms.
• Cell Phone administration – (top-up data, minutes, new contracts, upgrades, monthly report)
• Fleet Card administration, new card applications, service limits increase & monthly reports
• Bank credit card – new applications and limit increases
• Fleet administration – Vehicle licenses, services and maintenance, traffic violations
• Complete Stats reports, monthly Work In Progress updates & quarterly reporting
• Backup support for Travel Office administration