FINANCE & ADMIN: Creditors Clerk

A permanent vacancy exists for a Creditors Clerk at our Paarl Office. The position will report to the Creditors Supervisor. The main purpose of the position is to make sure that the accounts payable are done timeously.

The successful candidate must have:

• Grade 12 – minimum requirement
• 5 + years relevant experience
• Working knowledge of an ERP system
• Proficiency in Excel is essential
• Numerical accuracy
• Ability to meet strict deadlines
• Strong Administrative skills: Organised, methodical and attentive to detail
• Ability to work without supervision and under pressure
• Strong interpersonal and communication skills to liaise professionally with personnel at all levels

Primary tasks include:

• Process supplier invoices accurately and timeously, ensuring compliance with company policies and tax requirements
• Capture local and foreign supplier invoices on the ERP system
• Match purchase orders, invoices, and goods received notes (3-way matching)
• Reconcile supplier statements, purchase orders, suspense, freight, and creditor accounts
• Follow up daily on invoice, statement, and payment discrepancies with suppliers and internal departments
• Prepare and process payment runs in line with approved procedures and payment terms
• Request and manage supporting documentation, including invoices, PODs, and import-related documents
• Capture and reconcile freight forwarder invoices and import-related costs accurately
• Assist with foreign payments, including exchange rate confirmations and required documentation
• Maintain accurate vendor master data and logistics spreadsheets
• Handle supplier and internal queries regarding invoices and payments
• Monitor creditor balances to ensure adherence to payment terms and deadlines
• Prepare reports on outstanding creditors and support month-end closing activities
• Maintain orderly filing and documentation for audit and record-keeping purposes
• Support internal and external audit requests by providing relevant documentation
• Ensure adherence to internal controls, financial procedures, and company policies
• Deal with queries from creditors and staff regarding payments
• Ad hoc duties as and when assigned