Overview
Executive Secretary Jobs in Egypt at SBA – Grant Thornton Egypt
Title: Executive Secretary
Company: SBA – Grant Thornton Egypt
Location: Egypt
Date published: Monday 30th of March
Saleh, Barsoum & Abdel Aziz has a presence in Egypt for 70 years and is a member firm of Grant Thornton International which is part of a global network of 76,000 people in 156 markets around the world.
Job Description
- Manage, review, and organize documents including proposals, reports, letters, and internal forms.
- Ensure accurate filing, version control, and smooth documentation flow across all departments.
- Maintain and update company templates, presentations, and branded materials.
- Provide scheduling support and assist with coordination and follow‑ups between teams.
- Support in preparing invoices and verifying accuracy of client information before submission.
- Coordinate with the finance team regarding invoice processing, cancellations, reconciliations, and payment status.
- Track outstanding payments, pending approvals, and overall account balances.
- Prepare basic administrative memos and supporting documents for vendors or subcontractors.
- Follow up on task completion, form submission, and internal documentation requirements.
- Assist in preparing presentations, reports, summaries, and other administrative materials.
- Monitor team attendance, resource allocation, or departmental operational needs when required.
- Maintain clear and timely communication between departments to support workflow.
- Collect required documents for audits, project closures, and compliance purposes.
- Keep updated records for engagements, internal tasks, and administrative cycles.
- Ensure proper archiving and consistency of all files and documentation.
Requirements
- Minimum 5 years of experience in administration, office coordination, or operational support.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Solid understanding of basic invoicing processes and coordination with finance teams.
- Strong communication skills and the ability to follow up effectively with multiple stakeholders.
- Ability to prioritize, work independently, and manage time efficiently.
- Professional attitude, reliability, and ability to handle confidential information.