Overview
Executive Director of Operations Jobs in Greenbrae, CA at Marin County Functional Medicine Practice
EXECUTIVE DIRECTOR OF OPERATIONS
Salary: $150,000–$190,000 DOE, plus annual performance incentive
Staff4America is conducting a confidential search on behalf of a highly respected, physician-led healthcare organization located in Marin County, California.
We are seeking an experienced Executive Director of Operations to oversee the operational, financial, administrative, and personnel functions of a growing private medical practice. This is a senior leadership position that reports directly to the Chief Executive Officer and the Chief Medical Officer.
The successful candidate will be a strategic and hands-on healthcare leader with substantial experience in private practice management, financial oversight, staff leadership, and organizational growth. Healthcare experience is not optional. Candidates must possess a significant background in medical practice administration and healthcare operations.
KEY RESPONSIBILITIES
Operational Leadership
- Direct and oversee all day-to-day clinic operations
- Ensure efficient workflows, exceptional patient service, and operational excellence
- Develop and implement policies, procedures, and performance standards
- Monitor key performance indicators and organizational benchmarks
- Identify opportunities to improve efficiency, patient experience, and profitability
- Ensure organizational compliance with applicable healthcare regulations and best practices
Financial Management
- Prepare and manage annual operating budgets
- Develop financial forecasts and revenue projections
- Generate, analyze, and present monthly financial and operational reports
- Monitor revenue, expenses, productivity, and organizational performance
- Collaborate closely with outside accountants, bookkeepers, and financial advisors
- Support executive leadership with strategic planning and financial decision-making
Human Resources & Team Leadership
- Supervise administrative and clinical support staff
- Foster a culture of accountability, professionalism, collaboration, and service excellence
- Partner with Staff4America to coordinate human resources administration, payroll processes, employee relations, benefits administration, compliance support, and recruiting activities
- Assist with onboarding, performance management, and employee development initiatives
- Support leadership in attracting and retaining high-performing team members
Strategic Leadership
- Collaborate with executive leadership on organizational planning and growth initiatives
- Evaluate operational performance and recommend process improvements
- Support practice expansion, service line development, and long-term strategic objectives
- Serve as a trusted operational advisor to physician leadership
REQUIRED QUALIFICATIONS
- Bachelor’s degree in Healthcare Administration, Business Administration, Finance, or a related field
- Minimum of 10 years of progressive healthcare leadership and management experience
- Significant experience managing private medical practices
- Demonstrated experience preparing budgets, financial forecasts, and operational reports
- Strong understanding of healthcare operations, staffing, workflow management, and patient experience
- Experience managing and developing professional teams
- Exceptional organizational, communication, and leadership skills
- High degree of professionalism, integrity, discretion, and accountability
- Preferred Qualifications
- MBA, MHA, or related advanced degree
- CPME, MGMA, FACMPE, or other healthcare management certification
- Experience within concierge medicine, cash-pay healthcare, integrative medicine, functional medicine, wellness, longevity, executive health, and physcian -owned practice environments
- Experience working directly with physician owners and executive leadership teams
Culture & Mission Fit
Our client is a physician -led healthcare organization dedicated to helping patients achieve optimal health, vitality, and longevity through a highly personalized approach to care. The practice emphasizes prevention, wellness, health aging, and empowering individuals to take an active role in their longterm health.
We are seeking a leader who appreciates the value of patient-centered care and understands that exceptional healthcare extends beyond treating illness; it includes helping people maintain their health, independence, and quality of life for years to come.
The strongest candidates will bring not only operational and financial expertise, but also a genuine enthusiasm for supporting a mission focused on wellness, prevention, and longevity. While clinical training is not required, a personal interest in health optimization, healthy living, fitness, nutrition, or related wellness initiatives is highly valued.
This position is best suited for an individul who is energized by purpose -driven work, enjoys building high performance teams, and is committed to creating an exceptional expereince for both patients and staff.
Pay: $150,000.00 – $190,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Professional development assistance
Application Question(s):
- Do you have extensive experience in private medical or group practices?
- Are you a member of MGMA?
Education:
- Bachelor’s (Required)
Experience:
- Healthcare management: 10 years (Required)
Work Location: In person
Title: Executive Director of Operations
Company: Marin County Functional Medicine Practice
Location: Greenbrae, CA
