Overview
Executive Assistant to the CEO (Experience working at CEO/Founder Level Essential) Jobs in City of Cape Town, Western Cape, South Africa at BO-SMART
Title: Executive Assistant to the CEO (Experience working at CEO/Founder Level Essential)
Company: BO-SMART
Location: City of Cape Town, Western Cape, South Africa
Our client is seeking an exceptional experienced Executive Assistant to support the CEO across a demanding and fast-moving international business. This is a high trust role for someone who is organised, emotionally intelligent, discreet and genuinely enjoys helping a founder operate at a high level.
The successful person will act as a true right hand. They will manage priorities, protect time, handle communications, keep projects moving and bring calm to a busy schedule. The role suits someone dynamic and personable who is comfortable supporting an energetic principal with a non-linear working style and a very full diary.
Purpose of the role
- Provide first-class executive and personal support to the CEO so that time, focus and energy are directed toward the highest value priorities
- Act as a central point of coordination across business, travel, diary, communications and follow-up
- Help create structure, momentum and consistency in a high-growth environment
Key responsibilities
- Manage the CEO’s diary across the UK, Europe, South Africa and other international commitments
- Coordinate meetings, travel plans, accommodation, transfers, itineraries and last-minute changes
- Field and prioritise emails, WhatsApp messages and calls, including occasional out-of-hours triage where appropriate
- Draft replies, organise follow-ups and ensure important actions do not get lost
- Support personal administration as required, including bookings, scheduling and day-to-day logistics
- Prepare briefing notes, agendas and background information ahead of meetings and events
- Track tasks and projects, chase actions and keep momentum across multiple workstreams
- Liaise confidently with senior stakeholders, partners, suppliers and internal team members
- Maintain absolute discretion with sensitive personal, commercial and strategic information
- Bring practical problem solving, flexibility and a can-do mindset to whatever the day requires
Candidate profile
- Based in Cape Town or able to work there regularly. A South African candidate would be advantageous given the Group’s growth ambitions in the market
- Experienced in supporting a founder, CEO or senior executive in a fast-paced business
- Highly organised with strong judgement and the confidence to prioritise independently
- Excellent written and verbal communication skills with a polished and professional manner
- Calm under pressure, adaptable and comfortable with changing plans
- Warm, personable and grounded, with a good sense of humour and strong emotional intelligence
- Comfortable operating with flexibility outside standard office hours when needed
- Tech capable and confident using email, calendars, messaging platforms, documents and presentation tools
- Naturally discreet, loyal and trusted with confidential information
Working style
- This role requires someone who is proactive rather than reactive
- The right person will enjoy bringing order to pace, clarity to complexity and consistency to a varied workload
- They should be comfortable supporting a high-energy CEO who moves quickly, thinks creatively and values loyalty, flexibility and good judgement
What success looks like
- The CEO is better organised, better prepared and able to focus on strategic priorities
- Travel, meetings and follow-up actions run smoothly with minimal friction
- Stakeholders receive prompt, thoughtful and professional communication
- Nothing important slips through the cracks
- The working relationship is trusted, positive and highly effective
Reporting line and relationship
This role reports directly to the CEO and will work closely with the leadership team when required. It is intended to be a close working partnership built on trust, discretion, responsiveness and shared momentum.
Apply for this role via the BO-SMART Job Site:
https://jobs.bo-smart.com/jobs/executive-assistant-to-ceo-1774627248561