Overview
Executive Assistant / Operations Admin Jobs in Western Cape, South Africa at Somewhere
Title: Executive Assistant / Operations Admin
Company: Somewhere
Location: Western Cape, South Africa
Position: Executive Assistant / Operations Admin
Salary $1000 – $1500
Full-time, Monday – Friday 9am – 6pm Central Time
Fully remote (Preference for South African candidates)
Core responsibilities
- Process daily web store orders, especially:
- Batch of web orders that drops at 8 a.m. Central.
- Ensure orders are placed same day where possible.
- General admin and ops support for Lisa, including:
- Data entry and order processing.
- Tedious but important tasks that require high attention to detail.
- Side projects / ongoing backlog work:
- Reorganizing and cleaning up Google Drive files and folders.
- Other similar operational clean-up projects.
- Light customer communication:
- Email outreach to customers when items are out of stock.
- Over time, potential to make outbound calls to customers to resolve order issues.
- Shop staff can share responsibility for phone calls if accent is an issue.
Must-haves in the candidate
- Very strong attention to detail.
- High independence and self-sufficiency; minimal hand-holding.
- Proven ability to execute repetitive / tedious tasks consistently and accurately.
- Strong written English and solid spoken English that is comfortable for US customers.
- At least ~2 years of relevant experience in admin / operations / order processing or similar.
- Comfortable working in Google Workspace (especially Google Drive).
Nice to have
- Basic graphic design skills (e.g. Canva, basic Illustrator/Photoshop) are a plus but not required.
- Any experience in print, merch, or ecom is helpful but not mandatory.
Work hours and structure
- Some flexibility for a couple of hours outside overlap for longer-focus tasks like Google Drive cleanup.