Executive Assistant

Proactively manage and prioritize the CEO's calendar, coordinate meeting logistics across varying time zones, and decisively resolve scheduling conflicts.

Flawlessly plan and book domestic and international travel itineraries (flights, visas, accommodation), building agile contingency plans for sudden or last-minute changes.

Attend or dial into key executive meetings, record accurate minutes, rigorously track action items, and perform strict follow-ups to guarantee deliverables are completed on schedule.

Draft, format, and polish high-impact PowerPoint presentations, executive summaries, and proposals tailored from briefs, data, or rough concepts provided by the CEO.

Prepare and refine business reports, board updates, and official correspondence in an impeccably professional tone, ensuring company-wide consistency and accuracy.

Screen, draft, and respond to incoming emails and messages on behalf of the CEO, strategically flagging high-priority line items for direct attention.

Maintain a rigorous running log of all delegated tasks, milestones, and deadlines across both business and personal dimensions, ensuring nothing falls through the cracks.

Serve as a highly professional first point of contact for internal team members, partners, and external stakeholders, communicating information with clarity and diplomacy.

Manage highly sensitive corporate, financial, and personal information with the highest levels of discretion, loyalty, and ethical judgment.

Efficiently execute personal errands, track personal appointments, and handle administrative requests, seamlessly balancing them alongside core business priorities.

Must possess a Bachelor’s degree in Business Administration, Office Management, or a related field.

1 to 3 years of experience as an Executive Assistant, Personal Assistant, or similar operational administrative role (experience directly supporting C-level executives is highly preferred).

Highly tech-savvy and proficient with the Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), Adobe Acrobat, CRM systems, project trackers, and digital calendar management tools (Google Calendar, Microsoft Planner).

Demonstrated proficiency with advanced AI efficiency tools like Claude and Copilot to streamline research and workflows.

Exceptional organizational skills with a proven track record of managing multiple overlapping priorities, deadlines, and cross-functional tasks concurrently.

Meticulous attention to detail, particularly in writing, proofreading, and structuring executive documents destined for senior partners or investors.

Excellent interpersonal communication skills and a professional demeanor suited to liaising with high-level external stakeholders and corporate entities.