Overview
Executive Assistant Jobs in City of Cape Town, Western Cape, South Africa at Stonehage Fleming
Title: Executive Assistant
Company: Stonehage Fleming
Location: City of Cape Town, Western Cape, South Africa
Stonehage Fleming is one of the world’s leading independently owned family offices and the largest in Europe, Middle East and Africa (EMEA), as measured by its breadth of services, geographic reach and by assets under management, advice and administration. Stonehage Fleming provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of wealth. The Group employs over 1000 people in 20 offices in 14 jurisdictions around the world.
Role Purpose
The Executive Assistant will provide high-level, confidential, and proactive support to the Head of Corporate Services, acting as his primary administrative partner and ensuring the smooth operation of his office. The EA will also offer occasional support to the Corporate Services leadership team (approximately eight senior leaders) to assist with team coordination, efficiency, and delivery of business priorities. This role requires exceptional organisational skills, strong judgement, professionalism, and the ability to operate in a fast-paced, detail‑driven environment.
Executive Support to the Head of Corporate Services
Manage complex and dynamic diary commitments and prioritisation.
Act as a gatekeeper, triaging requests and safeguarding the Head of Corporate Services’ time.
Prepare briefing packs, agendas, and meeting materials.
Draft, proofread, and manage correspondence and documentation.
Coordinate travel and expenses.
Track deadlines, actions, and strategic priorities.
Handle sensitive and confidential information with discretion.
Support to the Corporate Services Leadership Team
Provide occasional diary and scheduling assistance when required.
Assist with preparing documents, presentations, and consolidated reports.
Coordinate team initiatives, workshops, and planning sessions.
Maintain team resources such as distribution lists, shared drives, and organograms.
Provide administrative support during busy periods or absences.
Operational Coordination and Administration
Manage information flow and communication across the Corporate Services office.
Organise departmental meetings, including agenda coordination, minute taking, and action tracking.
Liaise with internal stakeholders across the organisation.
Support preparation of monthly reports, governance materials, and board‑ready documents.
Maintain filing systems, records, and operational documentation.
Project and Event Support
Support project coordination, including meeting scheduling, document preparation, and tracking deliverables.
Assist with planning and delivery of internal events, workshops, and leadership off-sites.
Contribute to process improvements and operational enhancements.
Skills and Experience Required
Significant experience as an EA or Senior PA supporting senior leaders, ideally within professional or financial services.
Excellent organisational and planning abilities.
Strong written and verbal communication skills with high attention to detail.
High level of integrity and discretion in handling confidential information.
Strong relationship-building skills at all levels.
Proficient with Microsoft Office and collaboration platforms.
Self‑starter with the ability to anticipate needs and work independently.
Should you not be contacted within 2 working weeks, please consider your application unsuccessful. Personal information about unsuccessful candidates will be retained for 12 months. We may keep de-personalised statistical information about applicants to inform our recruitment activities, but no individual will be identifiable from that data.