Overview
Executive Assistant Jobs in Gauteng, South Africa at PPS
Title: Executive Assistant
Company: PPS
Location: Gauteng, South Africa
Job Description,
The Executive Assistant (EA) provides high-level, confidential administrative, operational and strategic support to the Group Executive, Advice and Distribution. The role ensures effective coordination, communication, workflow management, and professional representation of the office.
, Requirements,
Education
- A relevant tertiary qualification preferably in Business Administration, Communications, Marketing, or Financial Services.
Experience
- 5+ years experience supporting an Executive or C-suite leader.
- Experience in financial services, insurance, or a corporate distribution environment is strongly preferred.
- Highly professional, composed, and solutions-driven
- Resilient with strong emotional intelligence
- Confident communicator
- Agile, adaptable, and proactive
- Collaborative team player with strong service orientation
, Duties and Responsibilities,
Executive Support
- Provide proactive, professional, and confidential support to the Group Executive.
- Manage complex calendars, scheduling, meeting coordination, and travel arrangements.
- Prepare agendas, minutes, action logs, briefing packs, and follow-up items.
- Handle sensitive information with the highest level of discretion.
Office & Workflow Management
- Ensure effective workflow within the Executive’s office, prioritising requests and managing deadlines.
- Act as a key liaison between the Executive and internal/external stakeholders.
- Oversee operational processes, approvals, and submissions for the Executive.
Business Support
- Leverage a strong understanding of PPS Insurance, its product suite, membership model, and distribution channels to support the business and the Group Executive.
- Apply knowledge of the broader South African financial services industry to support the Executive and assist with preparing relevant documentation.
- Compile data, and prepare reports or insights.
Communication, Presentations & Video Content
- Design, format, and maintain high-impact PowerPoint presentations for Exco, Board, internal roadshows, and distribution forums.
- Develop professional video content, including:
- Executive messages
- Internal staff updates
- Distribution campaigns
- Stakeholder engagement pieces
- Manage video editing, branding alignment, and coordination with Marketing/Corporate Communications if needed.
- Support with communication materials such as scripts, speaking notes, briefing documents, and event content.
Stakeholder Engagement
- Build strong working relationships with the Distribution leadership team, Exco peers, and broader organisational stakeholders.
- Manage requests, queries, escalations, and follow-ups on behalf of the Executive.
- Represent the Executive’s office in a manner consistent with PPS values, professionalism, and service excellence.
Administrative Governance & Compliance
- Prepare expense claims, manage budgets for the Executive’s office, and track invoices/payments.
- Ensure compliance with company procedures, data privacy, governance, and document management policies.
- Assist with coordination of governance submissions, business plans, and performance reports.
Competencies
- Excellent organisation and time management
- Professionalism and discretion
- Initiative and sound judgment
- Strong interpersonal and stakeholder-management skills
- Attention to detail and exceptional accuracy
- Ability to work under pressure with shifting priorities
- Creativity in content development and communication
- Strategic thinking and business acumen