Overview
Event Operations & Administrative Coordinator Jobs in South Africa at Cherry Assistant
Title: Event Operations & Administrative Coordinator
Company: Cherry Assistant
Location: South Africa
We are hiring a Event Operations & Administrative Coordinator (Hospitality) for a hospitality venue company in the hospitality and events industry. This is a part-time remote role for a United Kingdom-based company.
This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage schedules, coordinate staff, and support fast-paced event operations with accuracy and consistency.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate weekly planning sessions with leadership
- Compile, finalize, and distribute weekly event schedules to staff
- Create and send detailed event call sheets, including timelines, roles, and assignments
- Capture meeting notes, track action items, and ensure timely follow-ups
- Manage shared inboxes: triage emails, draft responses, and maintain inbox organization
- Coordinate staff communications and respond to schedule-related queries
- Maintain staff rosters, availability trackers, and shift updates
- Prepare and maintain spreadsheets, reports, and documentation in shared drives
- Conduct weekly checks to ensure full staff coverage for upcoming events
- Organize digital files, templates, and documentation for repeatable processes
- Provide end-of-week summaries to leadership outlining completed and pending tasks
- Liaise with the Director to prioritize tasks and resolve scheduling or operational conflicts
Required Qualifications:
- 2+ years of experience as a Operations Assistant, Administrative Assistant, or Executive Assistant
- Proven experience managing calendars, inboxes, and team coordination
- Strong organizational skills with high attention to detail and accuracy
- Ability to work consistently during UK morning hours (GMT/BST)
- Excellent written and verbal English communication skills
- Self-starter with the ability to work independently in a remote environment
Preferred Qualifications:
- Experience in hospitality, events, nightlife, or shift-based environments
- Familiarity with creating event call sheets or operational briefs
- Experience supporting distributed teams or remote staff coordination
- Exposure to internal communication tools such as Slack or WhatsApp
- Basic reporting and documentation experience
Required Skills & Tools:
- Google Workspace / Microsoft 365
- Google Calendar or Microsoft Outlook
- Internal communication tools (e.g., Slack, WhatsApp)
Schedule & Pay:
- Part-time position; 20 hours per week, Monday to Friday
- Working hours aligned with UK mornings (approximately 9:00–12:00 GMT/BST)
- This is a fully remote role for a U.K-based company
- Pay ranges from R7, 000 – R8,000, depending on experience and skill
- Includes opportunities for annual raises, performance bonuses, and paid time off aligned with company policy
System Requirements:
- Internet speed of at least 20 Mbps
- Computer with a 2.4 GHz processor or higher
- 8 GB of RAM or higher
- Windows 10 or newer, or Mac OS X 10.10 or newer
- HD 720p webcam
- Headset with a microphone
Benefits:
- Competitive pay rates
- The company provides a US phone number and business email address
- Enjoy the flexibility of working remotely, from home or any location of your choice
- Eliminate commute time
- Consistent work with the same client, fostering long-term professional relationships
- Opportunities for career advancement, dependent on performance and client needs
- Stable work hours and reliable pay
- A supportive and inclusive work environment that values diversity and individual growth
If you thrive in structured, fast-paced environments and enjoy being the organizational backbone of a team, we’d love to hear from you. This is an excellent opportunity to grow within the hospitality and events space while working closely with an experienced leadership team in a fully remote setting.